Executive Assistant – Chief Operating Officer

Cizik School of Nursing at UTHealth Houston

Executive Assistant supporting COO at Joyce University, managing schedules and facilitating strategic initiatives for operational excellence. Collaborating with internal and external stakeholders while maintaining confidentiality and professionalism.

Posted 6/30/2026full-timeRemote • Utah • 🇺🇸 United StatesLead💰 $60,000 - $70,000 per yearWebsite

About the role

Key responsibilities & impact

Manage the COO's complex calendar, scheduling priorities, travel arrangements, and executive logistics
Serve as a primary point of contact for internal and external stakeholders on behalf of the COO
Prepare executive correspondence, presentations, reports, agendas, briefing materials, and meeting documentation
Manage confidential and sensitive information with the highest level of discretion and professionalism
Monitor and track strategic initiatives, operational priorities, and executive commitments to ensure timely execution
Coordinate cross-functional projects and special initiatives by managing stakeholders, timelines, deliverables, and status reporting
Facilitate communication and collaboration across university departments to support operational excellence and organizational goals
Coordinate executive, operational leadership, committee, and project meetings from planning through follow-up
Assist with budget administration activities, including processing invoices, purchase requests, expense reports, and reconciliations

Requirements

What you’ll need

High school diploma or equivalent
Five or more years of executive administrative support experience
Advanced proficiency with Microsoft Office Suite, Outlook, PowerPoint, Zoom, and collaboration tools
Demonstrated experience managing confidential and sensitive information with discretion and professionalism
Exceptional organizational, communication, and prioritization skills
Associate or Bachelor's degree (preferred)
Experience supporting executive leaders (preferred)
Experience in higher education, healthcare, or a similarly complex environment (preferred)

Benefits

Comp & perks

A generous self-directed PTO policy
Paid holidays and a 401(k) with employer match
Comprehensive medical, dental, and vision insurance
Fully paid short-term and long-term disability coverage
Professional development opportunities and world-class continuing education assistance
A supportive, collaborative team environment where your voice matters

ATS Keywords

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Applicant Tracking System Keywords

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Soft Skills

Exceptional Organizational SkillsPrioritization Skills