Administrative Assistant

Cizik School of Nursing at UTHealth Houston

Administrative Assistant supporting academic leadership at Joyce University of Nursing and Health Sciences. Facilitating communication and operations within the academic environment in Salt Lake City.

Posted 4/21/2026full-timeSalt Lake City • Utah • 🇺🇸 United StatesMid-LevelSenior💰 $25 - $30 per hourWebsite

About the role

Key responsibilities & impact

Support reporting and data tracking to inform academic decision-making
Facilitate clear, timely communication with students, faculty, and staff
Maintain accurate electronic records (employee files, syllabi, student forms, meeting minutes, and more)
Record and manage minutes for academic and committee meetings
Assist with onboarding new team members
Prepare financial request forms and administrative reports
Conduct research and gather external data (statistics, costs, trends)
Coordinate academic meetings, including: Agenda development with presenters, Calendar invitations and logistics, Virtual meeting hosting (Zoom facilitation, screen sharing), Post-meeting summaries and recordings
Support academic committees by managing agendas, documentation, and follow-ups
Assist with program orientation and fieldwork documentation
Help organize continuing education events and faculty meetings
Maintain inventory and coordinate correspondence (including guest speakers)
Support updates to academic catalogs, handbooks, and exam schedules
Contribute to special projects and initiatives across Academic Affairs

Requirements

What you’ll need

Associate’s degree required (Bachelor’s preferred)
2–3 years of administrative support experience (academic setting preferred)
Experience with Outlook (email and calendaring); Campus Nexxus is a plus
Strong organizational, analytical, and multitasking skills
Proficiency in managing confidential information with integrity

Benefits

Comp & perks

Generous self-directed PTO policy
Paid holidays
401(k) with employer match
Medical, dental, and vision insurance
Fully paid short-term disability
Long-term disability coverage
Dedicated professional development opportunities
World-class continuing education assistance

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

data trackingreportingfinancial request formsadministrative reportsresearchstatisticsagenda developmentmeeting minutes managementconfidential information management

Soft Skills

communicationorganizational skillsanalytical skillsmultitaskingfacilitation

Certifications

Associate’s degreeBachelor’s degree