CIVITTA

Senior Funding Project Coordinator

CIVITTA

full-time

Posted on:

Location Type: Hybrid

Location: Lithuania

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Salary

💰 €3,100 - €3,750 per month

Job Level

Senior

About the role

  • Independently manage a portfolio of EU-funded client projects during the implementation phase;
  • Serve as a trusted advisor to clients on project implementation, compliance, reporting requirements, and funding rules;
  • Develop and maintain clear implementation plans, ensuring activities, deadlines, and obligations are properly structured and followed;
  • Monitor project progress, budgets, and risks, and proactively identify deviations or compliance issues;
  • Prepare, review, and submit payment requests and project reports, ensuring accuracy, completeness, and compliance with funding requirements;
  • Advise clients on procurement requirements and coordinate procurement processes where applicable;
  • Manage communication with funding agencies, including responses to queries, follow-up actions, and contract amendments when needed;
  • Maintain complete and well-structured project documentation, ensuring readiness for audits, inspections, and project closure;
  • Act as the main day-to-day point of contact for clients and funding agencies, ensuring reliable coordination and smooth project delivery.

Requirements

  • 3+ years of experience in EU-funded project implementation, administration, or a similar coordination role;
  • Hands-on experience working with Lithuanian funding agencies such as Inovacijų agentūra, CPVA, APVA, or similar, including familiarity with their systems, processes, and documentation requirements;
  • Strong knowledge of EU funding rules, reporting requirements, eligible costs, and project compliance;
  • Hands-on experience with payment requests, project reports, procurement processes, and project documentation;
  • Proven ability to independently manage multiple projects, coordinate stakeholders, and keep implementation on track;
  • High level of reliability, ownership, and attention to detail;
  • Strong communication skills and confidence in working directly with clients and funding agencies;
  • Structured, proactive, and solution-oriented way of working;
  • Bachelor’s degree or equivalent qualification;
  • Native-level Lithuanian and good professional English.
  • Nice to Have:
  • Experience in EU funding proposal writing would be considered an advantage.
Benefits
  • **Professional Growth **– We support your career development, offering performance and salary reviews once a year to ensure your progress is recognized and rewarded;
  • **Flexible Working Hours **– Manage your workday with flexibility and the option to work from home when needed, while enjoying our city-centre office as a convenient, collaborative workspace;
  • **Culture & Connection **– From team bonding activities like Christmas parties and summer events to spontaneous celebrations, monthly breakfasts, or team lunches, we celebrate wins—big or small—together;
  • **International Offsite Trips **– Each year, we travel to an exciting destination to spend time with the entire Civitta team, strengthening connections and creating unforgettable memories;
  • **Gifts Programme** – Welcome boxes, birthday surprises, and holiday cheer ensure your special moments are always recognized;
  • **Continuous Learning** – From expert-led trainings to personal development budgets, your growth is our priority;
  • **Local Benefits Package** –** **Enjoy a comprehensive benefits package to support your well-being and professional needs**,** including: Health insurance, public transport compensation or city parking compensation, snacks in the office.
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
EU-funded project implementationproject administrationpayment requestsproject reportsprocurement processesproject documentationcompliancereporting requirementseligible costsEU funding proposal writing
Soft Skills
communication skillsattention to detailreliabilityownershipproactivesolution-orientedstakeholder coordinationindependent project management
Certifications
Bachelor’s degree