HR & Administration Assistant
Civilian
full-time
Posted on:
Location Type: Hybrid
Location: Port Sudan • Sudan
Visit company websiteJob Level
Mid-LevelSenior
About the role
- Organizing and coordinating daily administrative and general office operations.
- Serving as a central point of contact for administrative information from operational departments.
- Supporting the management of office resources to ensure their effective and compliant use according to CIVIC policies and donor requirements.
- Preparing and maintaining administrative records, files, and internal documentation.
- Assisting with procurement and logistics tasks as required.
- Supporting the development of administrative tools, including dashboards and tracking sheets, to monitor operational progress.
- Supporting the full recruitment cycle, including advertising vacancies, shortlisting candidates, coordinating interviews, preparing recruitment files, and managing onboarding and off-boarding procedures.
- Assisting in the management of employment contracts and HR documentation in coordination with relevant departments.
- Supporting employee orientation and integration processes, including coordinating required training.
- Advising staff on basic HR policies and procedures.
- Assisting with the administration of payroll, benefits, leave management, and personnel data.
- Maintaining and updating HR trackers (e.g., Leave Tracker, Benefits Tracker).
- Supporting the implementation of HR initiatives, including staff development, performance management, and internal communication.
- Contributing to maintaining positive employee relations and a supportive work environment.
- Assisting with HR reporting for the Country Manager and headquarters.
Requirements
- Bachelor’s degree in Human Resources Management, Business Administration, or a related field.
- 4–6 years of professional experience in administration and human resources, preferably in the NGO or humanitarian sector.
- Good knowledge of labor and employment regulations (context-appropriate; adjust to Sudan as needed).
- Experience working in conflict, post-conflict, or high-risk environments is an asset.
- Strong organizational, interpersonal, and communication skills.
- Proficiency in HR and administrative systems, including MS Office Suite and HR management software.
- Knowledge of travel-tracking or personnel-risk platforms (e.g., ISOS, iJET) is an advantage.
Benefits
- Professional development opportunities
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
administrative operationsprocurementlogisticsrecruitment cycleHR documentationpayroll administrationbenefits managementleave managementHR reportingperformance management
Soft skills
organizational skillsinterpersonal skillscommunication skills
Certifications
Bachelor’s degree in Human Resources ManagementBachelor’s degree in Business Administration