CIVICUS: World Alliance for Citizen Participation

Event Logistics Support Intern

CIVICUS: World Alliance for Citizen Participation

internship

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Location: 🇿🇦 South Africa

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Salary

💰 $1,200 per month

Job Level

Entry Level

About the role

  • Support planning, coordination, and implementation of International Civil Society Week event logistics, including maintaining staff and participant travel databases, monitoring travel requests, and supporting with event administration.
  • Acting as internal CIVICUS event liaison between the travel team and staff coordinating events at ICSW.
  • Monitor ICSW-related travel requests and provide support on administrative action and management thereof.
  • Maintain up-to-date reporting on logistics aspects of ICSW event to the planning team.
  • Provide support to travel and operations teams around general ICSW-related planning and administration.
  • Monitoring event payments and budget allocations, including maintaining a payments tracker; ensuring travel invoices are received and payments made in a timely manner.
  • Invoice upload, support and management for ICSW-related costs.
  • Spend tracking of project-funded activities in Excel using data from Power BI.
  • Developing and updating a dedicated tracking sheet in Excel and ensuring staff follow procurement procedures.
  • Draft a narrative report on project expenditure and activities at ICSW for reporting to funders, internally and to participants.

Requirements

  • Bachelors degree in international relations, development studies, social sciences, communications, or finance and office administration; plus experience in event planning and budgeting, project management, or related field.
  • Tech-savvy; proficient with Excel (advanced formulas) and Word; experience with Outlook, Teams, Zoom.
  • Excellent written and verbal communication skills in English.
  • Highly organized, detail-oriented, and able to work independently in remote setting under pressure.
  • Knowledge of Smartsheet and Power BI; Excel macros; Microsoft Access or another database management system.
  • Additional languages.