CIVICUS: World Alliance for Citizen Participation

Project Manager

• Be part of Democracy International’s team and support European, international and local projects and general work
• Assist in project implementation: support daily operations, coordinate activities with project partners, ensure alignment on deadlines and deliverables
• Assist with event planning and coordination
• Help manage and maintain relationships with project partners and ensure smooth collaboration
• Support ongoing evaluation and reporting: monitor progress, compile data, prepare and submit reports to the EU and other bodies
• Assist with project bookkeeping and accounting tasks
• Provide general team assistance: prepare documents, coordinate meetings, contribute to administrative tasks, social media and other ongoing projects
• Attend required workshops, German language course, and compulsory political seminar
• Live in shared volunteer accommodation and coordinate with other volunteers

International Volunteer – Project Management

Communications

• Support the development of communications products highlighting the FoPA Workstream's impact (social media content, impact stories, blog posts, audio-visuals, infographics, reports)
• Monitor and evaluate effectiveness of communication strategies and campaigns
• Liaise with regional and grassroots partners to amplify their stories and initiatives
• Design PowerPoint presentations aligned with CIVICUS branding and review branding guidelines
• Coordinate with CIVICUS Communication Cluster to publish materials
• Assist in designing and delivering cross-cluster learning sessions and webinars
• Foster a learning community among partners, facilitate knowledge-sharing and exchanges
• Develop learning products and resources (manuals, toolkits, guides)
• Collect and analyze feedback from training sessions
• Monitor and evaluate learning programs, including data collection and reporting
• Collate and summarize learnings and facilitate exchanges
• Ensure learning products are widely shared

Learning and Communications Intern

Events

• Support planning, coordination, and implementation of International Civil Society Week event logistics, including maintaining staff and participant travel databases, monitoring travel requests, and supporting with event administration.
• Acting as internal CIVICUS event liaison between the travel team and staff coordinating events at ICSW.
• Monitor ICSW-related travel requests and provide support on administrative action and management thereof.
• Maintain up-to-date reporting on logistics aspects of ICSW event to the planning team.
• Provide support to travel and operations teams around general ICSW-related planning and administration.
• Monitoring event payments and budget allocations, including maintaining a payments tracker; ensuring travel invoices are received and payments made in a timely manner.
• Invoice upload, support and management for ICSW-related costs.
• Spend tracking of project-funded activities in Excel using data from Power BI.
• Developing and updating a dedicated tracking sheet in Excel and ensuring staff follow procurement procedures.
• Draft a narrative report on project expenditure and activities at ICSW for reporting to funders, internally and to participants.

International Volunteer – Project Management

Learning and Communications Intern

Event Logistics Support Intern