Citygreen International

Bookkeeper

• Link every purchase order, vendor bill, freight invoice, and subcontractor payment to its originating Sales Order in NetSuite — every transaction, every time, within 24 hours of entry.
• Maintain the running "Actual COGS" total on each active project Sales Order.
• Flag any project where actual costs exceed 90% of the quoted COGS budget — immediately, not at month-end.
• Pull cost data for the Project Manager's monthly cost-to-complete updates on installation projects.
• Prepare draft progress claim invoices based on PM sign-off.
• Produce the weekly project margin tracker (NetSuite saved search) and deliver it by 8am Monday AEST with zero missing data.
• Track subcontractor payment timing against customer claim receipts — no subcontractor gets paid before the corresponding customer claim is submitted.
• Process incoming bills and outgoing payments across all three entities.
• Track customer invoices, chase overdue accounts, reconcile records.
• Use supplier payment terms strategically — pay on day 28 of 30-day terms, not day 7.
• Work toward auto-matching vendor bills to POs in NetSuite.
• Reconcile bank accounts daily across three entities, completed by 10am AEST.
• Investigate discrepancies, handle currency conversions and inter-company transfers.
• Set up and maintain automated bank feeds — manual reconciliation for exceptions only.
• Monthly P&L and balance sheet for all three entities within 5 business days of month-end.
• AU-specific: P&L split by product-only vs. installation project revenue (two-stream reporting).
• Weekly flash report data extract for the company's 40/25/15 margin dashboard.
• Maintain and update a 13-week cashflow forecast weekly, with particular focus on installation project cashflow.
• Flag any installation project with a negative cumulative cashflow position within 24 hours.
• Process payroll across all entities (or manage the integration if a payroll service is in place).
• BAS/GST (AU), Sales Tax (US), GST/HST (Canada) — all filed on time, zero penalties.
• Maintain audit trails and financial records for external auditors (PKF).

Offshore Bookkeeper