Finance and Administration Manager
City of Toronto
full-time
Posted on:
Location Type: Hybrid
Location: Toronto • 🇨🇦 Canada
Visit company websiteSalary
💰 CA$123,833 - CA$170,184 per year
Job Level
Mid-LevelSenior
Tech Stack
ERP
About the role
- Leads a team of financial professionals. This entails managing, motivating, and training the unit's staff, ensuring effective teamwork, high standards of work quality and organizational performance, continuous learning and encouraging innovation in others.
- Develops and implements detailed plans and recommends policies regarding program specific requirements.
- Manages complex assignments from inception through to implementation while balancing multiple partner interests and competing priorities in a rapidly changing environment.
- Supervises the day-to-day operation of all assigned staff including the scheduling, assigning, and reviewing of work.
- Authorizes and controls vacation and overtime requests.
- Monitors and evaluates staff performance, approves salary increments and recommends disciplinary action when necessary.
- Develops, recommends, and administers the annual operating budget for the division, liaising with Financial Planning Division as needed.
- Ensures that the division's expenditures are controlled and maintained within approved budget limitations.
- Provides support to senior management by ensuring the division's short and long term financial and operational objectives are being met and the division's cost sharing relationship with the province and federal governments are safeguarded.
- Manages the division's operating budget processes by instructing and providing guidance to divisional management and ensuring the division's financial requirements comply with corporate guidelines.
- Provides direction to the division in all accounting and financial matters including accounting, purchasing and complement management, and ensures that the financial information system is understood and followed in all financial transactions and business practices.
- Provides the division's senior management team and managers with financial reports and variance analysis.
- Working with other city divisions, ensures the collection of division subsidy claims and sundry accounts receivable, the deposit of all funds received into bank accounts and the reconciliation of divisional bank accounts, maximizing revenues under applicable legislation.
- Represents the division in dealings with the city, provincial and federal auditors with respect to the external audit of accounting systems and records, systems of internal control and fiscal year end procedures.
- Responds to inquiries from members of Council, provincial and federal bodies, contracted agencies, internal and external auditors, and Corporate Finance.
- Develops effective financial and internal control mechanisms for divisional programs to ensure expenditures comply with budgeted levels and coordinates the preparation of corporate variance reports related to the division's expenditures.
- Prepares ad hoc financial reports for management and operational staff.
- Directs, monitors, evaluates, and assists programs with appropriate recommendations regarding in-year expenditure and revenue performance, as compared to approved in-year budgets.
- Manages and coordinates SAP training for the division and ensures training and access are provided to all appropriate staff.
- Directs and performs special studies related to divisional budgeting for capital projects and operating requirements including performance indicators.
- Prepares special reports on the feasibility of ongoing and proposed policies and programs in respect of expenditure, revenues, and management capabilities.
- Directs the analysis of and verification of program costs and the identification of quantitative and qualitative factors inherent in the various service levels provided for the operations undertaken.
- Manages and monitors financial signing authorities for the division.
- Provides sound technical advice and financial assistance, as required, to program management within program areas to support other divisional functions.
- Ensures the consistent application of corporate financial policies and procedures.
Requirements
- Professional accounting designation or post-secondary education in a related discipline, e.g., Master of Business Administration, along with experience in public administration and/or management or equivalent combination of education and experience.
- Extensive experience leading, managing, coaching, holding accountable and motivating a diverse team of professionals with a commitment to continuous learning, innovation and developing others.
- Considerable management experience in strategy and policy development and implementation; issues management; program planning; and problem solving.
- Experience in monitoring and coordinating large scale operating and capital budgets, as well as developing and documenting financial procedures and internal controls.
- Experience overseeing internal controls over financial reporting and exercising fiduciary responsibilities.
- Experience in the housing sector, including supporting subsidy payments to housing providers and/or conducting financial audits, is considered an asset.
- Ability to leverage ERP systems such as SAP to ensure accurate financial transactions, reporting, and compliance with corporate financial policies and procedures.
- Ability to develop effective relationships with internal and external stakeholders including members of Council, all levels of City staff, representative from other orders of government, non-profit and private sector developers, housing advocates and the public.
- Knowledge of municipal governance structures, services and programs, and the municipal relationship to other levels of government, other funders and the community.
- Knowledge of municipal governance structures and relevant legislation, including employment standards, human rights, and occupational health and safety.
- Exceptional stakeholder engagement skills, with expertise in negotiation, conflict resolution, and building collaborative partnerships across sectors.
Benefits
- Health insurance
- Retirement plans
- Paid time off
- Professional development opportunities
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
financial reportingbudget managementinternal controlsprogram planningpolicy developmentfinancial proceduresexpenditure analysisvariance analysisfinancial auditsperformance indicators
Soft skills
team leadershipcoachingmotivationproblem solvingstakeholder engagementnegotiationconflict resolutioncollaborative partnershipscontinuous learninginnovation
Certifications
professional accounting designationMaster of Business Administration