Manager

• Develops and implements detailed plans and recommends policies regarding program specific requirements, including project plans and links with appropriate external partners, community groups and management regarding heritage requirements, ensuring continuous support for capital projects.
• Manages and administers the construction planning, design, physical construction and accounting of the City of Toronto's heritage buildings on various properties including the City of Toronto Museums (Old City Hall), Cultural Centres, as well as major tenanted facilities such as Casa Loma, The Bentway, and the Indigenous Centre for Innovation and Entrepreneurship and outdoor monuments and public art.
• Manages, motivates and trains the unit's staff, ensuring effective teamwork, high standards of work quality and organizational performance, continuous learning and encourages innovation in others.
• Supervises the day-to-day operation of all assigned staff including the scheduling, assigning and reviewing of work. Authorizes and controls vacation and overtime requests. Monitors and evaluates staff performance, approves salary increments and recommends disciplinary action when necessary.
• Develops, recommends and administers the annual operating and capital budget for the unit, and ensures that the unit's expenditures are controlled and maintained within approved budget limitations.
• Supports Directors from overseeing planning, budgeting and financial tracking for high-profile capital projects including Casa Loma, The Bentway, The Indigenous Centre for Innovation and Entrepreneurship, and the new City of Toronto Museum at Old City Hall, in partnership with nonprofit organizations.
• Identifies restoration and conservation needs for heritage assets and outdoor public art and manages major restoration projects.
• Ensures appropriate restoration and conservation strategies are employed in accordance with the standards and guidelines for the Conservation of Historic Places in Canada. Manages and implements improvements to meet Accessibility for Ontarians with Disabilities Act requirements.
• Manages and provides leadership for the City's capital assets program and asset management of the City's extensive portfolio of cultural facilities, heritage properties and outdoor public art and monuments.
• Manages urgent and politically sensitive issues involving high-profile heritage properties, ensuring appropriate coordination with internal and external partners, including Heritage Architecture to address complex and highly specialized issues related to arts and heritage facilities, community interests and public service concerns. Ensures projects are managed with heritage specific challenges.
• Provides strategic advice to the Director on responses for operational emergencies along with prioritization and action of various capital asset programs, cultural facilities, outdoor public art and monuments.
• Manages emergencies involving cultural consultation and protocols by applying knowledge of relevant legislation and City policies, and by working closely with both internal and external community partners to ensure respectful engagement and support culturally informed project delivery.
• Develops and reviews detailed specifications related to capital projects to ensure that the Division's objectives are achieved and to mitigate risks such as cost overruns, scheduling delays, along with partner and community risk for political projects.
• Manages and develops capital projects to ensure compliance with approved budgets, documentation of financial and other reporting procedures, as well as ensure the needs of clients and the community are met.
• Ensures detailed drawings, specifications and tender documents required for procurement and the implementation of capital projects meet the policies and standards of the City, Division and other levels of government.
• Manages the preparation and reviews all required documentation related to capital projects, develops and manages requests for proposals (RFP) in accordance with the City's policies and procedures and manages evaluation and selection processes while also performing signoffs placing the City into binding contracts.
• Identifies and defines resource needs for project implementation and service delivery, collaborating with senior management and other City divisions to secure the necessary supports and approvals.
• Manages the program of regular building condition audits and site visits. Participates in on-site visits to review building conditions for renovation projects and new builds.
• Manages the coordination of work for nonprofit organizations.
• Provides input on contract disputes and claims related to divisional construction activities, supporting resolution efforts in collaboration with internal and external partners.
• Manages and provides leadership for the maintenance and operations of buildings, grounds, greenhouses and equipment across all City operated arts and museum sites and cultural centres, including the repair and replacement of all year round building and site operating systems. Leads special project planning and negotiations for leased properties within the portfolio.
• Develops and manages a preventative maintenance program, including conducting regular condition assessments on cultural facilities to ensure cultural facilities remain in a state of good repair.
• Manages the Division's built assets and related services, including physical plants, contract archaeology, monument maintenance, security, space planning, specialized caretaking, mechanical systems, grounds­keeping, horticultural, carpentry and facility rentals.
• Manages the life safety and ensures other building systems are maintained to meet fire code regulations, Technical Safety Standards Association standards and museum standards for public safety.
• Prepares reports for City Council and other Committees.
• Builds collaborative relationships with senior leadership across City Divisions, elected officials, external partners, and the public to navigate complex project issues. Applies political acuity and diplomacy in resolving client concerns and supporting consistent, high-quality service delivery.
• Demonstrates political acuity and diplomacy in resolving client concerns and ensuring high-quality, responsive service delivery.
• Liaises with elected officials, community, agencies and advocacy groups, Divisions, attends and/or speak at public meetings; provides information, advice and direction regarding the City's properties, assets and heritage sites.
• Coordinates responses to media inquiries and supports media engagement efforts by providing subject matter expertise on projects, and technical, policy, and procedural questions.
• Participates in public meetings and community consultations related to capital projects and the Capital Assets portfolio.

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