Councillor's Assistant, Executive Assistant

City of Ottawa / Ville d’Ottawa

full-time

Posted on:

Location Type: Office

Location: Ottawa • 🇨🇦 Canada

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Job Level

Mid-LevelSenior

Tech Stack

Flux

About the role

  • Manage the day-to-day operations of the Councillor’s office, including scheduling, budget monitoring, and workflow management.
  • Supervise and coordinate the work of staff and volunteers, assigning priorities and ensuring deadlines are met.
  • Serve as the principal liaison between the Councillor, residents, City staff, community associations, and external partners.
  • Draft and edit correspondence, reports, speeches, and briefing materials.
  • Conduct research and prepare background summaries to support Council and Committee work.
  • Manage constituent case files and ensure timely responses to inquiries.
  • Oversee communications activities, including newsletters, media requests, and public engagement.
  • Support the organization of community events, public consultations, and outreach initiatives.
  • Ensure compliance with City of Ottawa administrative policies, financial guidelines, and information management standards.

Requirements

  • University degree in Political Science, Public Administration, Business, Communications, or a related discipline.
  • Minimum of three (3) years of progressively responsible experience providing executive or administrative support, preferably in a political or government office.
  • Supervisory or management experience considered a strong asset.
  • Sound understanding of municipal governance and Council/Committee procedures.
  • Exceptional writing and communication skills.
  • Strong organizational and leadership abilities with proven experience managing competing priorities.
  • Discretion, judgment, and political acuity when dealing with confidential or sensitive matters.
  • Proficiency with Microsoft Office and digital communications platforms.
  • Bilingualism (English/French) is an asset, but not required.
  • Valid Ontario unrestricted G class driver’s license (or provincial equivalent) with no more than 6 demerit points accumulated.
Benefits
  • The City of Ottawa promotes the principles of diversity and inclusion
  • Accommodation to applicants during all parts of the hiring process

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard skills
budget monitoringworkflow managementresearchwritingeditingconstituent case managementpublic engagementevent organizationmunicipal governanceCouncil/Committee procedures
Soft skills
supervisory experienceleadership abilitiesorganizational skillscommunication skillsdiscretionjudgmentpolitical acuityability to manage competing priorities
Certifications
University degree in Political ScienceUniversity degree in Public AdministrationUniversity degree in BusinessUniversity degree in CommunicationsValid Ontario unrestricted G class driver’s license