Payroll Clerk

City of Hamilton, Ohio

Payroll Clerk managing wage and salary payrolls at City of Hamilton. Performing various accounting and clerical duties in a hybrid work setting.

Posted 5/23/2026full-timeHamilton • 🇨🇦 CanadaMid-LevelSenior💰 CA$35 - CA$38 per hourWebsite

Tech Stack

Tools & technologies

C++

About the role

Key responsibilities & impact

Reports to Supervisor, Payroll, performs a variety of accounting and clerical duties associated with the preparation and reconciliation of wage and salary payrolls and employee benefits.
Processes payroll documents received from Human Resources or Departments and determines the necessary adjustments to gross pay.
Calculates vacation pay, retroactive pay, sick leave, retiring allowance, in lieu of notice pay and inputs adjustments into payroll system.
Adjusts tax on final payments based on tax waivers received from Canada Revenue Agency (CRA).
Calculates, prepares correspondence, collects and adjusts employee records for overpayments.
Calculates, prepares and processes jobs to produce manual cheques for underpayments.
Updates employee deductions as required.
Prepares cheque requisitions for all payroll deductions and remits on a timely basis (ie. taxes, bonds, charities, garnishments, union dues, etc.).
Prepares Records of Employment documents including running jobs and printing of documents.
Answers inquiries in person and by telephone from employees, departments including outside agencies such as CRA and Human Resources Skills & Development Canada.
Prepares monthly account reconciliations for liability and clearing accounts.
Calculates, deducts and maintains garnishment records.
Recalls/cancels direct deposits as required and reissues rejected direct deposits from bank.
Adjusts employee's gross pay for attendance docking exceptions.
Prepares journals to fund sick leave payments from reserve accounts.
Prepares adjustments to employee records for the preparation of annual T4/T4A's.
Completes the annual PIER Review (audit of CPP/EI deductions) required by CRA.
Works in accordance with the provisions of applicable Health and Safety legislation and all City of Hamilton corporate and departmental policies and procedures related to Occupational Health and Safety.
Performs other duties as assigned which are directly related to the major responsibilities of the job.

Requirements

What you’ll need

Previous experience in a payroll environment or demonstrated knowledge of internal payroll functions.
Demonstrated knowledge of business accounting concepts and a developed aptitude in mathematics.
Experience in a computerized environment.
Working knowledge of Word and an intermediate level of knowledge in Excel.
Previous satisfactory experience in a computerized payroll system or payroll certification would be considered an asset.
Demonstrated ability to communicate, both written and verbal.
Demonstrated ability to work under pressure within tight deadlines with speed and accuracy.
A high degree of sensitivity and confidentiality is required.

Benefits

Comp & perks

Terms: The City is an equal opportunity employer that is committed to inclusive, barrier-free recruitment and selection processes.
The City will provide accommodation for applicants in all aspects of the hiring process, up to the point of undue hardship.
Consistent with our Values and Corporate Culture Pillars, the City of Hamilton is committed to providing equitable treatment to all with respect to barrier-free employment and accommodation without discrimination.

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

payroll processingaccount reconciliationtax calculationemployee record managementvacation pay calculationsick leave calculationgarnishment record maintenanceT4/T4A preparationCPP/EI deductions auditmathematics

Soft Skills

communicationconfidentialityability to work under pressureattention to detailtime management

Certifications

payroll certification