Development Administrator

City of Hamilton, Ohio

Development Administrator in Hamilton responsible for developing administrative systems and tracking data for development applications in Planning & Economic Development division.

Posted 5/23/2026full-timeHamilton • 🇨🇦 CanadaMid-LevelSenior💰 CA$40,366 - CA$45,870 per yearWebsite

About the role

Key responsibilities & impact

Reporting to the Senior Engineer, Capital Planning, under the supervision of the Senior Development Administrator, prepare and implement administrative systems for development applications data tracking, records maintenance and the development and maintenance of data tracking systems and procedural manuals for the Growth Management Division.
Composes correspondence; compiles and analyzes statistics.
Compiles information for new and/or amendment of existing development policies and procedures for various types of development applications.
Co-ordinates and implements the preparation of manuals containing development policies, procedures, and standards for the land development practices for internal and public use.
Co-ordinates with development staff; other sections or departments and prepares information for recommendation reports to Council.
Assists in the design, development and maintenance of the Growth Management Division’s electronic data systems for tracking development applications.
Assists in the creation of user manuals to instruct staff on the use of the Growth Management Division’s data tracking systems and provide training to staff on use of database.
Set up Database features for staff Time Tracking and Reporting.
Oversee and document processes for all types of development applications administered by the division for incorporation into the tracking system including creation of flow charts for each process.
Uses the electronic data systems to compile information and prepare status reports showing development and revenue activity of the Growth Management Division for distribution to members of Council, other departments and divisional staff.
Record and process Development Processing Fees, including yearly indexing / maintenance of Divisional Processing Fees List.
Oversees and monitors processing fee records in a digital Database.
Responsible for tracking quantities and costs of municipal works constructed under development applications.
Reviews tender documents to record constructed municipal works (i.e. watermains, sanitary sewers, sidewalks) by type, size and contract prices and enter the information into the division database for each application.
Prepare reports for management, senior staff and other departments showing the quantity of municipal infrastructure constructed under development applications on an annual basis.
Participates in the Staging of Development Program and preparation of reports by compiling and recording subdivision draft plan information, application status, proposed Land Use data – number of blocks, proposed units, from subdivision draft plan information.
Prepares Staging of Development Detail Sheets for all active subdivision applications, showing estimated development charge expenditures and anticipated revenue based on development type and number of proposed units and required municipal infrastructure.
Performs other duties as assigned which are directly related to the major responsibilities of the job.

Requirements

What you’ll need

Completion of a three-year community college diploma in Computer Systems or Engineering technology, or related education with demonstrated related experience in database and records management data tracking and reporting
Must have a basic understanding of database structure and functions, along with extensive experience in records management, including data tracking and reporting, custom data retrievals, data sets.
Directly related experience in designing and implementing relational databases is an asset.
Experience in a computerized environment including excellent working knowledge of Microsoft Office computer software applications (Excel, Word, PowerPoint, SharePoint) and digital database software.
Must possess effective written and verbal skills in preparation of correspondence, documents and reports.
Initiative, ability to work independently, good organizational and analytical skills, attention to detail and teamwork, skills.
Ability to locate and accurately utilize relevant research material and documents.
Working knowledge and experience with G.I.S. is an asset.
Familiarity with the City of Hamilton’s Comprehensive Development Guidelines and financial Policies is an asset.
Knowledge of land development process is an asset.

Benefits

Comp & perks

🌐 Worldwide ❌ Jobs You've Hidden ⭐️ Saved Jobs ✅ Applied Jobs ✉️ Email Alerts 👤 Account City of Hamilton, Ohio Website LinkedIn All Job Openings 501 - 1000 employees Founded 1791 About Hamilton, Ohio. Located on the Great Miami River in the heart of the Cincinnati-Dayton metroplex, Hamilton stands as the 10th largest city in the state. With a rich history and a commitment to progress, Hamilton is home to approximately 63,000 residents who contribute to the city's vibrant and diverse community. The City of Hamilton is the only municipality in Ohio to own and operate all four major utilities: electric, gas, water, and wastewater. The City prides itself on having more than 50% of its power generated by renewable resources. Hamilton has garnered numerous accolades, both on a national and international level, in recognition of its exceptional water taste and quality. Being the County Seat of Butler County, Hamilton is the area center for government, finance, and industry. For more information, please visit www.hamilton-oh.gov. Development Administrator 🔥 1 hour ago 🏢🏡 Hamilton – Hybrid 💵 $40.4k - $45.9k / year ⏰ Full Time 🟡 Mid-level 🟠 Senior 🖥️ Administration Apply Now Find Hiring Managers Customize resume + cover letter Report problem ☆ Save ☑️ Mark as applied ❌ Hide 📋 Description
Reporting to the Senior Engineer, Capital Planning, under the supervision of the Senior Development Administrator, prepare and implement administrative systems for development applications data tracking, records maintenance and the development and maintenance of data tracking systems and procedural manuals for the Growth Management Division.
Composes correspondence; compiles and analyzes statistics.
Compiles information for new and/or amendment of existing development policies and procedures for various types of development applications.
Co-ordinates and implements the preparation of manuals containing development policies, procedures, and standards for the land development practices for internal and public use.
Co-ordinates with development staff; other sections or departments and prepares information for recommendation reports to Council.
Assists in the design, development and maintenance of the Growth Management Division’s electronic data systems for tracking development applications.
Assists in the creation of user manuals to instruct staff on the use of the Growth Management Division’s data tracking systems and provide training to staff on use of database.
Set up Database features for staff Time Tracking and Reporting.
Oversee and document processes for all types of development applications administered by the division for incorporation into the tracking system including creation of flow charts for each process.
Uses the electronic data systems to compile information and prepare status reports showing development and revenue activity of the Growth Management Division for distribution to members of Council, other departments and divisional staff.
Record and process Development Processing Fees, including yearly indexing / maintenance of Divisional Processing Fees List.
Oversees and monitors processing fee records in a digital Database.
Responsible for tracking quantities and costs of municipal works constructed under development applications.
Reviews tender documents to record constructed municipal works (i.e. watermains, sanitary sewers, sidewalks) by type, size and contract prices and enter the information into the division database for each application.
Prepare reports for management, senior staff and other departments showing the quantity of municipal infrastructure constructed under development applications on an annual basis.
Participates in the Staging of Development Program and preparation of reports by compiling and recording subdivision draft plan information, application status, proposed Land Use data – number of blocks, proposed units, from subdivision draft plan information.
Prepares Staging of Development Detail Sheets for all active subdivision applications, showing estimated development charge expenditures and anticipated revenue based on development type and number of proposed units and required municipal infrastructure.
Performs other duties as assigned which are directly related to the major responsibilities of the job. 🎯 Requirements
Completion of a three-year community college diploma in Computer Systems or Engineering technology, or related education with demonstrated related experience in database and records management data tracking and reporting
Must have a basic understanding of database structure and functions, along with extensive experience in records management, including data tracking and reporting, custom data retrievals, data sets.
Directly related experience in designing and implementing relational databases is an asset.
Experience in a computerized environment including excellent working knowledge of Microsoft Office computer software applications (Excel, Word, PowerPoint, SharePoint) and digital database software.
Must possess effective written and verbal skills in preparation of correspondence, documents and reports.
Initiative, ability to work independently, good organizational and analytical skills, attention to detail and teamwork, skills.
Ability to locate and accurately utilize relevant research material and documents.
Working knowledge and experience with G.I.S. is an asset.
Familiarity with the City of Hamilton’s Comprehensive Development Guidelines and financial Policies is an asset.
Knowledge of land development process is an asset. Apply Now 📊 Check your resume score for this job Improve your chances of getting an interview by checking your resume score before you apply. Check Resume Score Similar Jobs Contract Administrator 🕒 May 12 Reconomy 1001 - 5000 🤝 B2B 📋 Compliance ☁️ SaaS Website LinkedIn All Job Openings Contract Administrator coordinating inspections and compliance for recycling contracts. Working with contractors and facilities in Hamilton for efficient material management and reporting. 🏢🏡 Hamilton – Hybrid 💵 $70k - $80k / month ⏰ Full Time 🟢 Junior 🟡 Mid-level 🖥️ Administration View More Administrator Jobs 🌐 Worldwide Built by Lior Neu-ner. I'd love to hear your feedback — Get in touch via DM or support@remoterocketship.com Search Search Jobs by country Search jobs by city Search jobs by job title Search entry-level jobs Search junior-level jobs Search senior-level jobs Search jobs by tech stack Search jobs by contract type Search remote internships Search remote part-time jobs Remote jobs Anywhere in the World Companies Hiring Anywhere in the World Companies Hiring Sales People Anywhere in the World Companies Hiring Software Engineers Anywhere in the World Resources Advice Tips for finding remote jobs Interview questions and answers Resume examples Cover letter examples Post a job Affiliates Privacy policy Terms of service Job board SEO course AI Apply Copilot OpenClaw job finder Jobs by Country Remote jobs anywhere in the world (Worldwide remote jobs) Remote jobs United States Remote jobs Australia Remote jobs Brazil Remote jobs Canada Remote jobs France Remote jobs Ireland Remote jobs Germany Remote jobs Netherlands Remote jobs Spain Remote jobs UK Popular Jobs Remote data analyst jobs Remote customer support jobs Remote executive assistant jobs Remote marketing jobs Remote product designer jobs Remote product manager jobs Remote project manager jobs Remote recruiter jobs Remote sales jobs Remote software engineer jobs Jobs by Type Remote full-time jobs Remote part-time jobs Remote contract jobs Remote internship jobs Remote entry-level jobs Remote jobs with no experience required Remote junior jobs (1-3 years of experience) Digital nomad jobs Remote jobs with no degree required Freelance remote jobs Temporary remote jobs Remote jobs hiring now Stay at home mom jobs

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Hard Skills & Tools

database managementdata trackingdata reportingrelational databasescustom data retrievalsdata setsrecords managementG.I.S.land development process

Soft Skills

written communicationverbal communicationorganizational skillsanalytical skillsattention to detailteamworkinitiativeindependence

Certifications

three-year community college diploma in Computer SystemsEngineering technology