Executive Assistant
City Heights Community Development
full-time
Posted on:
Location Type: Office
Location: San Diego • California • 🇺🇸 United States
Visit company websiteSalary
💰 $67,000 - $80,000 per year
Job Level
Mid-LevelSenior
About the role
- Provide high-level, confidential administrative support to Executive Leadership
- Manage highly sensitive information and materials with discretion, including legal, financial, board, and organizational matters
- Draft, safeguard, and proofread correspondence and communications on behalf of the CEO and executive leadership
- Serve as a trusted gatekeeper, exercising judgment in prioritizing executive access, communications, and scheduling
- Coordinate confidential communications with funders, government officials, and key stakeholders
- Support CEO and executive leadership with governance, compliance, reporting deadlines, and confidential matters
- Manage schedules, arrange meetings, distribute agendas, and coordinate logistics
- Attend meetings, take notes, and communicate action items to participants
- Assist with research, data compilation, and report preparation to support the executive team’s work
- Organize and maintain both electronic and hard copy files to ensure access and security
- Handle travel arrangements, including booking flights, accommodations, transportation, and preparing itineraries
- Plan and organize special events, conferences, or workshops, including securing venues, catering, and preparing materials
- Prepare and edit presentations for executive meetings and public engagements
- Serve as a point of contact for internal and external stakeholders, managing relationships and communications effectively
- Oversee special projects assigned by leadership, managing timelines, communication, and resources
- Staff the front desk as needed, answer calls, and maintain office supplies and equipment
- Complete general administrative tasks, including drafting documents, preparing reports, ordering supplies, and managing records
- Perform additional duties as assigned by leadership
Requirements
- Commitment to the mission of the organization
- A minimum three (3+) or more years of relevant executive support experience
- Professional experience providing confidential administrative support to executive(s)
- Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
- Ability to work independently and as part of a team
- Excellent communication skills, both verbal and written
- High proficiency in all areas of Microsoft Office to include Outlook, Word, Excel, and PowerPoint
- Demonstrated relationship-building skills; possesses solid judgment, critical thinking skills, and a sense of teamwork and community
- Capacity to work with minimum supervision and be proactive in completing multiple tasks concurrently
- Event planning and management experience (preferred)
- Ability to speak and write in a second language other than English (Spanish, Somali, Swahili, Arabic, Vietnamese, or other language) (preferred)
Benefits
- Medical, dental, vision
- 401(k) with employer match
- Employee Assistance Program
- Generous PTO and 11 paid holidays
- 9/8/80 schedule (off every other Friday)
- Flexible/remote work options
- Professional development support
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
executive supportconfidential administrative supportevent planningdata compilationreport preparationschedulingdocument draftingpresentation preparationrelationship managementlogistics coordination
Soft skills
organizational skillsattention to detailcommunication skillsteamworkproactivejudgmentcritical thinkingindependencediscretionrelationship-building