Manager, Common Collection System

Circular Materials

Manager leading Ontario recycling-system contract administration for Circular Materials, a national producer-responsibility organization. Overseeing service providers, compliance, performance reporting and stakeholder relationships.

Posted 8/19/2026full-timeRemote • 🇨🇦 CanadaMid-LevelSenior💰 CA$95,000 - CA$110,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in contract administration, procurement processes, and performance management within waste management operations. Proven ability to lead teams, manage stakeholder relationships, and implement strategic initiatives in a dynamic environment.

Highest-signal resume keywords

Contract AdministrationProcurement ProcessesWaste Management OperationsStakeholder ManagementTeam Leadership

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Contract ManagementPerformance TrackingData ManagementRegulatory ComplianceChange Management

Soft Skills

Interpersonal SkillsNegotiation SkillsCreative Problem-SolvingFlexibilityCollaboration

Tools & Technologies

Microsoft Office 365VisioSharePointTeamsExcelJira

Industry Keywords

Ontario Waste Diversion RegulationsMaster Services AgreementsFirst Nations ConsultingRecycling Collection SystemsCircular Materials Values

About the role

Key responsibilities & impact

Lead two contract specialists on the Common Collection System team
Support the Director with day-to-day management of CCS Operator and service provider contracts
Oversee contract administration, procurement of services, change notices, contract updates, performance tracking, data management and regulatory compliance monitoring
Develop knowledge of Ontario waste diversion regulations and their impact on CCS operations
Understand and administer Master Services Agreements, Statements of Work and related CCS agreements
Develop and implement staff teamwork plans to meet deliverables on time and within budget
Support relationships with municipal and First Nation communities participating in the CCS
Coordinate transfer of executed contracts to the CCS Operator
Administer contract changes, amendments and updates
Maintain contract records, dates, deliverables and obligations
Develop tracking tools and calendars for milestones, reporting, renewals and critical events
Monitor contract performance and collect operational data for reporting, performance management and compliance
Document interactions with collection service providers and material receiving facilities in enterprise systems
Support contract negotiations, vendor management and business initiatives
Improve contract administration and service delivery oversight procedures
Prepare reports, dashboards, presentations and stakeholder updates
Coordinate cross-functional deliverables, milestones and issue resolution
Liaise with the PMO to document project and contract status
Identify risks, issues and process-improvement opportunities and escalate recommendations
Manage relationships with collection-system stakeholders and contracted service providers, including disputes and risk escalation
Oversee administrative and project specialists
Mentor, coach and manage direct-report performance, including succession planning
Support team development and staffing with HR
Participate in annual operations budget planning
Prepare timely, data-driven operational reports
Support strategic decision-making as a management team member
Collaborate with National Operations on technology, innovation and continuous improvement
Attend events and third-party meetings as needed
Lead and support special projects

Requirements

What you’ll need

Bachelor’s degree, college diploma or equivalent management experience in a related field is required
5+ years progressive experience leading recycling collection systems, including contracts, operating standards, performance metrics and performance outcomes
Knowledge of procurement processes gained through hands-on experience
Experience and/or knowledge of First Nations consulting and contracting practices and processes is an asset
Experience in a waste management operations role is highly valued
Experience managing a team to meet key deliverables in a fast-paced environment with multiple stakeholder priorities
Experience managing competing priorities with multiple stakeholders
Proficient in Microsoft Office 365, Visio, SharePoint, Teams, Excel and Jira
Ability to work in a dynamic environment where change, growth and innovation are constant
Excellent interpersonal, influencing and negotiation skills, with tactfulness and diplomacy
Experience working with senior executives, service providers and municipal representatives
Collaborative and respectful interpersonal skills
Integrity, ethics, standards and business practices aligned to Circular Materials’ values
Professional judgment and decision-making skills rooted in logic and sound reasoning
Creative problem-solving ability
Ability to translate technical information into factual, understandable messages
Strong stakeholder management skills, including negotiation, persuasion and collaboration
Flexibility and adaptability in complex and challenging situations
Valid driver’s license and auto insurance required
Residency in Ontario, Canada required
Ability to work extended hours, including evenings and weekends, when needed
Ability to coordinate with stakeholders across multiple Canadian time zones

Benefits

Comp & perks

Permanent position
Remote work from an Ontario home office
Flexible work schedule
Professional development and continuing education opportunities
Reasonable accommodation during recruitment and assessment processes