Specialist, National Operations Administration

Circular Materials

Operations Administration Specialist supporting efficient operations for a national not-for-profit recycling organization. Involved in data management, reporting, and leadership initiatives.

Posted 6/1/2026full-timeToronto • 🇨🇦 CanadaMid-LevelSenior💰 CA$65,000 - CA$85,000 per yearWebsite

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

data managementreportingdata analysisprocess mappingworkflow managementoperational documentationdashboard developmentvisual summariesoperational supportdata governance

Soft Skills

organizational skillscommunication skillsleadership supportanalytical skillscoordination skillsattention to detailfollow-up skillsresearch skills

Tools & Technologies

Microsoft Office 365OutlookTeamsWordExcelPowerPointSharePointVisio

Certifications & Qualifications

Bachelor’s degree in Business AdministrationBachelor’s degree in OperationsBachelor’s degree in Data AnalyticsBachelor’s degree in Communications

Industry Keywords

operations supportresidential blue box recyclingexecutive-level reportingstrategic priorities

About the role

Key responsibilities & impact

Provide coordinated operational support across National Operations.
Support leadership initiatives by monitoring progress, maintaining key documentation, and driving follow-up on outstanding deliverables.
Manage operational data, trackers, and reporting tools.
Develop and maintain reports, dashboards, and visual summaries.
Conduct research and analysis in support of strategic priorities.
Develop and maintain process maps, workflows, and operational documentation.
Perform additional administrative, analytical, and operational tasks as required.

Requirements

What you’ll need

Bachelor’s degree in Business Administration, Operations, Data Analytics, Communications, or a related field.
3–5 years of experience in operations support, coordination, or data management roles.
Experience in residential blue box (printed paper and packaging) recycling operations is considered an asset.
Experience supporting senior leaders and preparing executive-level materials and reporting.
Advanced proficiency in Microsoft Office 365, including Outlook, Teams, Word, Excel, PowerPoint, SharePoint, and Visio.
Strong understanding of operational coordination, workflow management, and data governance practices.

Benefits

Comp & perks

remote work options
ability to travel as needed
flexible work arrangements