Administrative Assistant

Circana

Administrative Assistant supporting two executives with scheduling, budgeting, and event planning in a leading data solutions company. Major responsibilities include managing calendars and maintaining communication with stakeholders.

Posted 5/22/2026full-timeRemote • 🇺🇸 United StatesMid-LevelSenior💰 $41 - $45 per hourWebsite

About the role

Key responsibilities & impact

Deliver exceptional support to 2 executives across 6 verticals on all administrative matters including scheduling meetings, managing calendars, submitting expenses, tracking invoice payments, understanding the budget, working in DocuSign and Adobe, Concur
Manage inquiries regarding Circana procedures and association memberships; navigate corporate sponsorships and events with trade associations, as well as help support any event planning needed across the practices
Manage other miscellaneous requests or issues that arise.
Develop and maintain a rapport with the executives and stakeholders through strong lines of communication
Demonstrate professionalism and strict confidentiality through all interactions, and with all materials, and exercise discretion at all times
Assist with various tasks, including, but not limited to maintaining distribution lists and Team calendars
Cross functional training /meeting coordination
Sponsorship management & Coordination Team event planning
Plan meetings (physical or virtual), building PowerPoint content, taking and transcribing minutes, following-up on action items/deliverables, planning events, arranging travel, and accommodation
Maintain and refine processes that support the organization.

Requirements

What you’ll need

5+ years’ experience providing administrative support
Superb level of professionalism, business acumen and maturity
Exceptional organization skills, verbal and written communication skills, and meticulous attention to detail
High proficiency in MS Office (Excel and PowerPoint) and auxiliary platforms e.g., MS Teams
Strong project and task management skills
Ability to multitask and adjust in a fast-paced environment
Experience in scheduling assistance and calendar management
Ability to adjust working schedule as needed to support meetings before and after office hours
Experience with Concur a plus
Experience with DocuSign and Adobe.

Benefits

Comp & perks

paid time off
medical/dental/vision insurance
401(k) to eligible employees

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

administrative supportcalendar managementscheduling meetingsevent planningproject managementtask managementattention to detailcommunication skillsPowerPointExcel

Soft Skills

professionalismbusiness acumenmaturityorganization skillsverbal communicationwritten communicationmultitaskingdiscretionrapport buildingconfidentiality