Circa Healthcare

Senior Accounting Manager

Circa Healthcare

full-time

Posted on:

Location Type: Hybrid

Location: Chesterbrook • Pennsylvania • United States

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Job Level

Senior

About the role

  • Independently supports day-to-day accounting operations in alignment with Circa’s mission and core values
  • Supports the monthly close process in QuickBooks, including journal entries, account reconciliations, and bank reconciliations
  • Manages Accounts Payable by analyzing, coding, securing approvals for, and entering vendor and freelancer invoices in the accounting system and project management software
  • Processes and reviews corporate credit card activity, allocating expenses accurately to projects and departments and securing clarification as needed
  • Supports and backs up the Finance Operations Director with client invoicing in QuickBooks
  • Assists in tracking and managing Circa renewals, including subscriptions, website hosting, and domain registrations
  • Maintains organized and accurate physical accounting files within the office
  • Gains working knowledge of Circa’s project management platform (Workfront)
  • Monitors weekly Workfront time sheet submissions for staff and freelancers, sends reminders, follows up on outstanding submissions, and generates late time sheet reports
  • Assists with portions of month end and yearend close as assigned
  • Maintains compliance and supports accuracy and efficiency in financial reporting
  • Participates in special projects or analysis as identified by Finance leadership
  • Keeps current on accounting best practices, tools, and industry trends
  • All other duties as assigned

Requirements

  • BA or BS degree in Accounting or related field (or equivalent experience)
  • 10–15 years of relevant accounting, bookkeeping, or financial operations experience
  • Strong working knowledge of QuickBooks
  • Excellent analytical, organizational, and attention to detail skills
  • Strong communication, follow up, and interpersonal skills
  • Self starter comfortable working independently and collaboratively
  • Ability to enforce processes while remaining open to creative solutions
  • Advertising agency, professional services, or project based accounting experience (desired)
  • Animal health, pharmaceutical, or healthcare industry experience (desired)
  • Experience with project management or time tracking systems (Workfront a plus) (desired)
  • Solution oriented thinker with a desire to grow within the discipline (desired)
Benefits
  • Circa has a flex remote policy encouraging employees to make the most of opportunities to be together.
  • Employees are encouraged to come into the office for key meetings and engagement events.
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
accounting operationsmonthly close processjournal entriesaccount reconciliationsbank reconciliationsAccounts Payableclient invoicingfinancial reportingattention to detailanalytical skills
Soft Skills
organizational skillscommunication skillsinterpersonal skillsself-startercollaborativecreative problem solvingfollow upsolution orientedindependent workattention to detail
Certifications
BA in AccountingBS in Accounting