Billing and Operations Assistant

CIPRIANI & WERNER PC

Join Cipriani & Werner as a Billing & Operations Assistant, handling revenue cycle tasks in a law firm setting. Collaborate with legal teams and contribute to billing compliance and organization.

Posted 6/30/2026full-timeRemote • 🇺🇸 United StatesJuniorMid-Level💰 $35,000 - $70,000 per yearWebsite

About the role

Key responsibilities & impact

Assist the billing team with all portions of the revenue cycle including: Matter set up in accordance with client guidelines.
Create and distribute pre-bills in accordance with firm policies.
Revisions and finalization of all invoices, including review for billing guideline compliance such as travel and collection of all back-up documentation (aka receipts or vendor invoices).
Transmission of invoices to the clients either via email, e-fax, or e-billing hub and/or other electronic billing as required by each client.
Follow up on any rejected invoices and coordinate with insurance contacts and attorneys to resolve issues.
Work with attorneys and leadership to draft appeals for any invoice reductions by billing websites.
Communicate with leadership and Regional Office Management on Retainers, Flat Fee, or Alternative Fee Agreement matters, and action steps needed.
Assist the conflicts team with conflicts checks as needed.
Implement necessary changes to billing software in the event of client updates such as change in e-billing websites, carriers, and third-party administrators.
Submission of new timekeepers and rates to all applicable client websites, including deactivation of terminated employees.
Execute write-offs in Prolaw for any discounts, processing fees, and reduced time entries which may require communication with leadership on current trends and issues.
Work on Accounts Receivable projects and collaborate with leadership to determine collection issues.
Assist leadership regarding on-boarding and off-boarding of attorneys and/or profit centers.
Participate, as requested, in Requests for Information (RFIs)
Complete any project-based tasks as assigned by leadership.

Requirements

What you’ll need

High school diploma or GED required; associate’s degree or higher preferred.
2-10 years of legal experience required.
1-3 years of billing experience required, legal billing experience preferred.
Prior experience in an insurance defense law firm preferred.
Proficiency in Microsoft Office 365, ProLaw, Excel, and e-document management software preferred.
Must be a self-motivated independent thinker with excellent time management skills, strong organizational skills, and outstanding communication skills with the ability to work as a team member in a high-volume fast paced work environment.

Benefits

Comp & perks

Comprehensive medical, dental, and vision insurance
Matching 401(k)
Paid time off
Mentorship opportunities
Collaborative and welcoming work environment
Work-Life balance

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

Billing ComplianceInvoice ProcessingAccounts Receivable ManagementE-BillingConflict Checks

Soft Skills

Communication SkillsTeam CollaborationSelf-MotivatedIndependent Thinking