Ciena

Executive Assistant

Ciena

full-time

Posted on:

Location Type: Hybrid

Location: Montreal • Canada

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Salary

💰 CA$66,200 - CA$105,800 per year

About the role

  • Serve as a trusted strategic partner to a Senior Executive, enabling focus, efficiency, and effective decision-making across a global organization
  • Build strong relationships with senior leaders and their teams across product line management, supply chain, systems engineering, research and development, finance, marketing, sales, human resources, information technology, and legal
  • Coordinate and facilitate complex internal and external meetings, including large-scale forums such as quarterly operations reviews, ensuring alignment, preparation, and seamless execution
  • Lead end-to-end executive calendar management, prioritizing customer, partner, and internal engagements to optimize time and outcomes
  • Manage complex domestic and international travel logistics across multiple time zones with precision and foresight
  • Establish an effective working rhythm with the executive, ensuring real-time communication, proactive anticipation of needs, and timely follow-through on commitments
  • Provide local office and event support for visiting executives, customers, and internal stakeholders, including meeting logistics and on-site coordination

Requirements

  • 5+ years of experience supporting senior-level executives in a fast-paced, global business environment
  • Exceptional written and verbal communication skills with a high degree of professionalism and discretion
  • Demonstrated ability to operate independently with strong business judgment and confidentiality
  • Proven ability to anticipate needs, prioritize effectively, and manage competing demands
  • Strong collaboration, problem-solving, and organizational skills
  • Proficiency in Microsoft Office
  • Flexibility to accommodate variable work hours based on business needs
Benefits
  • medical, dental, and vision plans
  • participation in 401(K) (USA) & DCPP (Canada) with company matching
  • Employee Stock Purchase Program (ESPP)
  • Employee Assistance Program (EAP)
  • company-paid holidays
  • paid sick leave
  • vacation time
  • compliance with all applicable laws regarding Paid Family Leave and other leaves of absence
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
calendar managementmeeting coordinationtravel logisticsevent supportbusiness judgment
Soft Skills
communication skillsprofessionalismdiscretionindependenceanticipation of needsprioritizationcollaborationproblem-solvingorganizational skills