Executive Assistant

Ciena

Senior Executive Assistant supporting a senior leader within Ciena, a high-speed connectivity technology company. Managing executive priorities, facilitating global collaboration, and supporting high-growth decision-making.

Posted 4/14/2026full-timeMontreal • 🇨🇦 CanadaMid-LevelSenior💰 CA$66,200 - CA$105,800 per yearWebsite

About the role

Key responsibilities & impact

Serve as a trusted strategic partner to a Senior Executive, enabling focus, efficiency, and effective decision-making across a global organization
Build strong relationships with senior leaders and their teams across product line management, supply chain, systems engineering, research and development, finance, marketing, sales, human resources, information technology, and legal
Coordinate and facilitate complex internal and external meetings, including large-scale forums such as quarterly operations reviews, ensuring alignment, preparation, and seamless execution
Lead end-to-end executive calendar management, prioritizing customer, partner, and internal engagements to optimize time and outcomes
Manage complex domestic and international travel logistics across multiple time zones with precision and foresight
Establish an effective working rhythm with the executive, ensuring real-time communication, proactive anticipation of needs, and timely follow-through on commitments
Provide local office and event support for visiting executives, customers, and internal stakeholders, including meeting logistics and on-site coordination

Requirements

What you’ll need

5+ years of experience supporting senior-level executives in a fast-paced, global business environment
Exceptional written and verbal communication skills with a high degree of professionalism and discretion
Demonstrated ability to operate independently with strong business judgment and confidentiality
Proven ability to anticipate needs, prioritize effectively, and manage competing demands
Strong collaboration, problem-solving, and organizational skills
Proficiency in Microsoft Office
Flexibility to accommodate variable work hours based on business needs

Benefits

Comp & perks

medical, dental, and vision plans
participation in 401(K) (USA) & DCPP (Canada) with company matching
Employee Stock Purchase Program (ESPP)
Employee Assistance Program (EAP)
company-paid holidays
paid sick leave
vacation time
compliance with all applicable laws regarding Paid Family Leave and other leaves of absence

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

calendar managementmeeting coordinationtravel logisticsevent supportbusiness judgment

Soft Skills

communication skillsprofessionalismdiscretionindependenceanticipation of needsprioritizationcollaborationproblem-solvingorganizational skills