Senior Talent Administrator, Coordinator

Cielo Talent

Senior Talent Administrator providing senior level administrative support to Cielo's talent acquisition process. Collaborating with teams to effectively manage recruitment activities and enhance candidate experience.

Posted 5/22/2026full-timeRemote • Wisconsin • 🇺🇸 United StatesSeniorWebsite

About the role

Key responsibilities & impact

Provide senior level administrative support to the talent acquisition process through pre-hire and post-hire activities
Facilitate a wide variety of logistical and recruitment activities to service a particular client program or teams
Assist with recruitment and interview process
Complete phone interviews and document candidate responses, effectively screening in or out of the recruitment process based on position requirements
Develop interview schedules to ensure qualified candidates are evaluated
Update candidate statues in the appropriate recruitment systems (Applicant Tracking System (ATS), proprietary systems, etc.)
Timely review of applicants who have applied via the ATS
Schedule complex phone, video and in-person interviews with Recruiters or Hiring Managers
Execute the offer process, including creating & routing offer letter and presenting offer to candidate
Coordinate candidate background, medical and reference checking processes
Arrange travel, transportation and accommodation for candidates
Coordinate aspects of the on-boarding and off-boarding processes
Edit and post positions to the ATS accurately and within the specified timeframes
Administratively manage posting of roles to candidate generation channels
Provide metric and pipeline reporting
Lead independent discussions with candidates and Hiring Managers as needed
Assist with the administration, optimization and use of the ATS
Provide best practices and process improvements throughout the talent acquisition cycle
Document process changes, such as process maps, team structure charts, detailed procedures, etc
Identify and remediate workflow & system issues
Identify opportunities for improving both client and candidate experience; make process recommendations to achieve operational excellence
Act as a subject matter expert
Provide training and coaching to less experienced colleagues
Provide other administrative support to recruitment team as needed

Requirements

What you’ll need

Workday ATS experience required
3+ years experience screening or interviewing candidates in pharma/device/healthcare industry
High school diploma or equivalent required
Completed Cielo TalentCloud ACE certification preferred
Previous experience in a TAC role
Experience as a Specialized Talent Administrator & Coordinator for a minimum of 6 months preferred
Strong recruitment administration skill-set / competencies
Knowledge of commonly-used concepts, practices, and procedures within talent acquisition
Fluent in English
Strong communication skills, verbal and written
Demonstrated proficiency with the Microsoft Office suite, including Outlook
Experience working with a mainstream ATS
Ability to prioritize and organize own work
Provide ability to provide a high level of customer service to colleagues and clients

Benefits

Comp & perks

Employees can work remotely

ATS Keywords

✓ Tailor your resume

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools

recruitmentinterviewingcandidate screeningoffer processbackground checkingon-boardingoff-boardingmetric reportingprocess documentationworkflow improvement

Soft Skills

communicationcustomer serviceorganizational skillsprioritizationcoachingadministrative supportproblem-solvingindependent discussionprocess improvementteam collaboration

Certifications

Cielo TalentCloud ACE