Specialized Talent Administrator, Coordinator

Cielo Talent

Specialized Talent Administrator providing administrative support to recruitment process at Cielo. Assisting with recruitment logistics and candidate management in a remote setup.

Posted 5/19/2026full-timeRemote • Wisconsin • 🇺🇸 United StatesJuniorWebsite

About the role

Key responsibilities & impact

Assist with recruitment and interview process
Complete phone interviews and document candidate responses, effectively screening in or out of the recruitment process based on position requirements
Develop interview schedules to ensure qualified candidates are evaluated
Update candidate statuses in the appropriate recruitment systems (Applicant Tracking System (ATS), proprietary systems, etc.)
Timely review of applicants who have applied via the ATS
Schedule complex phone, video and in-person interviews with Recruiters or Hiring Managers
Execute the offer process, including creating & routing offer letter and presenting offer to candidate
Coordinate candidate background, medical and reference checking processes
Arrange travel, transportation and accommodation for candidates
Coordinate aspects of the on-boarding and off-boarding processes
Edit and post positions to the ATS accurately and within the specified timeframes
Administratively manage posting of roles to candidate generation channels
Ensure recruitment team are appropriately updated on progress, escalate concerns or obstacles
Provide metric and pipeline reporting
Provide other administrative support to recruitment team as needed

Requirements

What you’ll need

High school diploma or equivalent required
Completed Cielo TalentCloud ACE certification preferred
Experience as a Talent Administrator & Coordinator for a minimum of 6 months preferred
Experience in a business or office environment
Customer service or administration preferred
Strong recruitment administration skill-set / competencies. Knowledge of commonly-used concepts, practices, and procedures within talent acquisition strongly preferred.
Fluent in English
Strong communication skills, verbal and written
Demonstrated proficiency with the Microsoft Office suite, including Outlook.
Ability to prioritize and organize own work
Desire to provide a high level of customer service to colleagues and clients.

Benefits

Comp & perks

Employees can work remotely

ATS Keywords

✓ Tailor your resume

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools

recruitment administrationcandidate screeninginterview schedulingoffer process executionbackground checkingon-boarding processesoff-boarding processesmetric reportingpipeline reportingMicrosoft Office

Soft Skills

communication skillscustomer serviceorganizational skillsprioritizationadministrative supportteam collaborationproblem-solvingattention to detailverbal communicationwritten communication

Certifications

Cielo TalentCloud ACE