Specialized Talent Administrator, Coordinator – LTE

Cielo Talent

Specialized Talent Administrator & Coordinator responsible for administrative support in talent acquisition. Facilitating recruitment activities, interview processes, and onboarding for client programs.

Posted 4/25/2026full-timeRemote • Wisconsin • 🇺🇸 United StatesJuniorWebsite

About the role

Key responsibilities & impact

Provide administrative support to the talent acquisition process through pre-hire and post-hire activities
Facilitate a variety of logistical and recruitment activities to service a particular client program or teams
Assist with recruitment and interview process
Complete phone interviews and document candidate responses
Develop interview schedules to ensure qualified candidates are evaluated
Update candidate statues in the appropriate recruitment systems
Schedule complex phone, video and in-person interviews with Recruiters or Hiring Managers
Execute the offer process, including creating & routing offer letter
Coordinate candidate background, medical and reference checking processes
Arrange travel, transportation and accommodation for candidates
Coordinate aspects of the on-boarding and off-boarding processes
Edit and post positions to the ATS accurately and within the specified timeframes
Ensure recruitment team are appropriately updated on progress
Provide metric and pipeline reporting
Provide other administrative support to recruitment team as needed

Requirements

What you’ll need

High school diploma or equivalent required
Completed Cielo TalentCloud ACE certification preferred
Experience as a Talent Administrator & Coordinator for a minimum of 6 months preferred
Experience in a business or office environment
Customer service or administration preferred
Experience in Pharma strongly preferred
Strong recruitment administration skill-set / competencies
Fluent in English
Strong communication skills, verbal and written
Demonstrated proficiency with the Microsoft Office suite, including Outlook

Benefits

Comp & perks

Remote work options

ATS Keywords

✓ Tailor your resume

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools

recruitment administrationcandidate background checkingoffer process executioninterview schedulingmetric reportingpipeline reporting

Soft Skills

customer servicecommunication skillsorganizational skills

Certifications

Cielo TalentCloud ACE certification