Administrative Assistant – Exclusive Position for People with Disabilities

CIEE - Centro de Integração Empresa-Escola

Administrative Assistant supporting financial processes at CIEE, aiding in payments to interns. Engage with companies and manage documentations for efficient operations.

Posted 5/25/2026full-timeSão Paulo • 🇧🇷 BrazilMid-LevelSeniorWebsite

About the role

Key responsibilities & impact

Issue billing and financial transfer documents to enable payments to interns;
Provide support to companies and units in payment processes;
Adjust billing and stipend payment documents to meet the needs of companies and interns;
Issue payment authorizations for refunds to companies of excess balances;
Keep the area's files, records and controls updated and accessible to facilitate stakeholder access;
Identify payroll records in the specific system as released or unreleased by companies to obtain information for processing and payment to interns;
Regularize financial discrepancies related to amounts not received and record differences in transfers to credit interns' accounts;
Execute remittance routines for receivables and payables – CIEE Autonomous, complying with internal procedures and policies;
Provide support to internal and/or external stakeholders to clarify doubts or provide explanations on matters handled by the area;
Provide internal/external service via phone, email, WhatsApp and other available channels.

Requirements

What you’ll need

Currently pursuing a Bachelor's degree in Business Administration, Human Resources Management, or a related field;
Experience providing service to internal and/or external customers;
Proficiency with G Suite, especially Google Sheets;
Based in São Paulo (SP) or nearby region.

Benefits

Comp & perks

Medical and dental assistance – because health always comes first;
Transport voucher – guaranteed mobility for your commute;
iFood Benefits – quality meals throughout your day;
Home office allowance – support for a more functional work environment;
Physical health care (Wellhub) and mental health care (Wellz) – balance and wellbeing across all areas of life;
Day off on your birthday – a special day to enjoy as you wish;
Corporate University – ongoing learning and development opportunities;
Access to the library – to expand your knowledge and explore new ideas;
SESC membership – access to culture, leisure and quality of life.

ATS Keywords

✓ Tailor your resume

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools

billingfinancial transferpayment processingfinancial discrepanciesremittance routinesrecord keeping

Soft Skills

customer servicestakeholder communicationproblem solving