Events Coordinator, Internship Placements

CIEE Barcelona

Hiring Events Coordinator for CIEE, facilitating candidate interviews for virtual and in-person hiring events. Coordinating with host organizations and managing recruitment initiatives and logistics.

Posted 7/22/2026internshipRemote • 🇺🇸 United StatesEntry LevelWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates strong organizational and administrative skills essential for coordinating recruitment events and managing candidate communications. Proficient in data management and reporting, ensuring effective collaboration with cross-functional teams and external partners.

Highest-signal resume keywords

Bachelor's DegreeCandidate Interview CoordinationData ManagementWritten And Verbal Communication SkillsEvent Logistics Management

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

ExcelReport CreationRecordkeepingSchedulingWorkflow Management

Soft Skills

ProfessionalismOrganizational SkillsProblem-SolvingFlexibilityInterpersonal Skills

Industry Keywords

RecruitmentHiring EventsCandidate ManagementInternational RecruitmentCross-Functional Collaboration

About the role

Key responsibilities & impact

Coordinate and facilitate candidate interviews for virtual and in person hiring events.
Manage candidate rosters in Excel and create reports for each event.
Assist with the planning, scheduling, and execution of hiring events and recruitment initiatives.
Serve as a primary point of contact for host organizations regarding interview scheduling, event logistics, and recruitment timelines.
Perform initial participant interviews, as needed.
Communicate interview outcomes and next steps to participants in a timely and professional manner.
Collect, track, and report visa appointment updates and outcomes, providing regular status updates to host organizations.
Monitor and manage the shared inbox, ensuring prompt responses and follow up on inquiries.
Support domestic and international recruitment road shows and hiring events as needed.
Maintain and update the CIEE Beacon hiring event grid, tracking interview activity, host selections, and placement outcomes.
Support training plan processes, including kickoff coordination, cloning, workflow management, participant reminders, and pipeline tracking.
Communicate regularly with international agency partners regarding candidate status, event participation, placement updates, and program requirements.
Ensure accurate recordkeeping and data management across recruitment and placement systems.
Collaborate with cross functional teams to streamline hiring event operations and improve participant and host experiences.

Requirements

What you’ll need

Bachelor’s degree required
Excellent administrative and organizational skills with the ability to effectively coordinate a large variety of activities.
Must exude professionalism both internally and externally to CIEE and be committed to company values and stated goals.
Superior written and verbal communication skills adaptable to all types of audiences, including participants, industry partners, international representatives, senior leaders, etc.
Ability to work through and resolve a wide range of issues and be an exemplary ambassador of CIEE and its mission and programs
Ability to function well in a complex institutional framework, have a high tolerance for ambiguity and flexibility, and be able to respond quickly and appropriately to changing circumstances

Benefits

Comp & perks

Paid time off
Parental leave
Gym Reimbursement Program
Employee Assistance Program
Short-term & Long-term Disability
6 floating Fridays (based on our eligibility rules)
CIEE Study Abroad Program discounts
403(b) Retirement Plan with employer contribution
Insurance Coverage (life, travel, medical, dental and vision)
Flexible Spending Accounts/Health Savings Account (medical and dependent)
Voluntary Benefits (identity theft protection, pet insurance, accident, and critical illness)