Administrative Assistant
Christ in the City
part-time
Posted on:
Location Type: Remote
Location: District of Columbia • Washington • United States
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About the role
- Provide administrative support to the Director of Clinical Training (DCT) Office within the PsyD Program.
- Track, organize, and maintain clinical training documentation and student records.
- Support preparation of practicum placement materials, internship eligibility verification documentation, and student progress communications.
- Maintain organized digital filing systems for confidential clinical training materials.
- Assist with updating forms, spreadsheets, templates, and tracking systems related to accreditation and clinical training processes.
- Serve as a communication bridge between the DCT Office and the PsyD Program Assistant.
- Assist with professional correspondence to practicum supervisors, internship sites, and students as directed.
- Draft, proofread, and format internal letters, memos, and official communications.
- Ensure secure handling of sensitive student information and clinical documentation.
- Maintain accuracy and organization of accreditation-related records.
- Adhere strictly to confidentiality, FERPA-aligned practices, and institutional data policies.
- Assist with scheduling coordination and preparation of materials for clinical training meetings.
- Provide data entry and record reconciliation across institutional platforms such as Populi, Canvas, and Microsoft systems as needed.
- Provide general administrative support to facilitate efficient functioning of the DCT Office.
Requirements
- Bachelor’s degree required.
- Demonstrated experience in office administration, data entry, digital filing systems, or record keeping.
- Proficiency in Microsoft Office (Word, Excel, Outlook) and Google Workspace.
- Strong organizational skills with exceptional attention to detail.
- Excellent written and verbal communication skills.
- Ability to work independently and responsibly in a fully virtual environment.
- Demonstrated commitment to confidentiality and professional integrity when handling sensitive information.
- Experience working in higher education, academic administration, or a clinical training environment.
Benefits
- Flexible, hourly schedule averaging 10 hours per week at the start of the role.
- Collaboration with faculty and administrative staff in a mission-driven academic environment.
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
data entryrecord keepingdigital filing systemsaccreditation processesdocument preparationproofreadingformattingscheduling coordinationcommunication drafting
Soft Skills
organizational skillsattention to detailwritten communicationverbal communicationindependenceresponsibilityprofessional integritycommitment to confidentiality
Certifications
Bachelor's degree