Chinook Systems Inc.

O&M Project Coordinator

Chinook Systems Inc.

full-time

Posted on:

Location: New York • 🇺🇸 United States

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Job Level

Mid-LevelSenior

About the role

  • Serve as central hub for all Service Orders (SOs), Work Orders (WOs), and Preventive Maintenance (PM) tasks: receive, log, prioritize, dispatch, and track
  • Manage data in CMMS and Government RMS (WebTMA, Maximo, QuicX, IWMS, GFE-provided RMS); update work status, labor hours, materials, and completion notes
  • Track labor and material utilization; validate labor/material hours match contractual CLIN billing
  • Prepare daily/weekly status reports and monthly workload summaries and performance metrics for Government visibility
  • File and safeguard service reports, asset records, test results, calibration logs, warranty documents, and project compliance documents
  • Support QC and Safety documentation by logging deficiencies, corrective actions, and closeout verification
  • Assist with inventory tracking, requisitioning materials, and monitoring vendor deliveries
  • Provide data for Contract Deliverables (CDRLs) and assist with Government inspections or audits
  • Serve as point of contact between Project Manager, Government COR, technicians, and subcontractors regarding work status
  • Record project meetings, distribute meeting summaries, and collect closeout documentation
  • Plan, schedule, monitor, and coordinate project personnel and tasks to keep projects on-time per delivery schedule
  • Disseminate technical information clearly in writing and verbally across stakeholders
  • Independently initiate and drive tasks, solve problems proactively, and perform other duties as assigned

Requirements

  • High School Diploma or equivalent
  • At least 4 years of experience in an administrative, facilities, maintenance, or work control role
  • Familiarity with maintenance/operations terminology, work order processes, and preventive/corrective maintenance scheduling
  • Proficiency with Microsoft Office Suite (Excel, Word, Outlook, MS Project, PowerPoint)
  • Experience using a CMMS (e.g., WebTMA, Maximo, Tririga, Archibus, Quicx, BUILDER)
  • Understanding of work classification (emergency, urgent, routine) and PWS-driven timelines
  • Excellent scheduling and project database management skills
  • Ability to input and maintain data, track labor/materials, and prepare compliance-ready reports
  • Must be a U.S. Citizen and be able to obtain and maintain up to a Top Secret clearance
  • Physical ability to walk construction sites, carry up to 25 lbs., climb stairs and ladders, and work in variable weather/conditions
  • Preferred qualifications:
  • Advanced experience with CMMS including reporting, Preventative Maintenance scheduling, and KPI dashboards
  • Proficiency in Government RMS or equivalent reporting systems
  • Strong Excel skills (pivot tables, VLOOKUP, formulas for tracking labor/material costs)
  • Working knowledge of Preventive Maintenance standards (ASHRAE 180, OEM schedules, UFC)
  • Familiarity with contract compliance requirements (CLIN structures, CDRLs, PWS-driven timelines)
  • Active Secret or higher Security Clearance
  • Experience handling construction documentation
  • Basic knowledge of building systems (HVAC, electrical, plumbing, BAS/UMCS terminology)