Senior Director, Engineering Services
Jones Lang LaSalle Americas, Inc.
O&M Project Coordinator
Chinook Systems Inc.
full-time
Posted on:
Origin: • 🇺🇸 United States • New York
Visit company websiteJob Level
Mid-LevelSenior
About the role
- Serve as central hub for all Service Orders (SOs), Work Orders (WOs), and Preventive Maintenance (PM) tasks: receive, log, prioritize, dispatch, and track
- Manage data in CMMS and Government RMS (WebTMA, Maximo, QuicX, IWMS, GFE-provided RMS); update work status, labor hours, materials, and completion notes
- Track labor and material utilization; validate labor/material hours match contractual CLIN billing
- Prepare daily/weekly status reports and monthly workload summaries and performance metrics for Government visibility
- File and safeguard service reports, asset records, test results, calibration logs, warranty documents, and project compliance documents
- Support QC and Safety documentation by logging deficiencies, corrective actions, and closeout verification
- Assist with inventory tracking, requisitioning materials, and monitoring vendor deliveries
- Provide data for Contract Deliverables (CDRLs) and assist with Government inspections or audits
- Serve as point of contact between Project Manager, Government COR, technicians, and subcontractors regarding work status
- Record project meetings, distribute meeting summaries, and collect closeout documentation
- Plan, schedule, monitor, and coordinate project personnel and tasks to keep projects on-time per delivery schedule
- Disseminate technical information clearly in writing and verbally across stakeholders
- Independently initiate and drive tasks, solve problems proactively, and perform other duties as assigned
Requirements
- High School Diploma or equivalent
- At least 4 years of experience in an administrative, facilities, maintenance, or work control role
- Familiarity with maintenance/operations terminology, work order processes, and preventive/corrective maintenance scheduling
- Proficiency with Microsoft Office Suite (Excel, Word, Outlook, MS Project, PowerPoint)
- Experience using a CMMS (e.g., WebTMA, Maximo, Tririga, Archibus, Quicx, BUILDER)
- Understanding of work classification (emergency, urgent, routine) and PWS-driven timelines
- Excellent scheduling and project database management skills
- Ability to input and maintain data, track labor/materials, and prepare compliance-ready reports
- Must be a U.S. Citizen and be able to obtain and maintain up to a Top Secret clearance
- Physical ability to walk construction sites, carry up to 25 lbs., climb stairs and ladders, and work in variable weather/conditions
- Preferred qualifications:
- Advanced experience with CMMS including reporting, Preventative Maintenance scheduling, and KPI dashboards
- Proficiency in Government RMS or equivalent reporting systems
- Strong Excel skills (pivot tables, VLOOKUP, formulas for tracking labor/material costs)
- Working knowledge of Preventive Maintenance standards (ASHRAE 180, OEM schedules, UFC)
- Familiarity with contract compliance requirements (CLIN structures, CDRLs, PWS-driven timelines)
- Active Secret or higher Security Clearance
- Experience handling construction documentation
- Basic knowledge of building systems (HVAC, electrical, plumbing, BAS/UMCS terminology)
