Chinook Systems Inc.

O&M Project Coordinator

Chinook Systems Inc.

full-time

Posted on:

Origin:  • 🇺🇸 United States • North Carolina

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Job Level

Mid-LevelSenior

Tech Stack

Spring

About the role

  • Receive, log, and track all incoming Service Orders (SOs), Work Orders (WOs), and Preventive Maintenance (PM) tasks
  • Prioritize orders based on mission impact, emergency/urgent classification, and PWS timelines
  • Dispatch tasks to appropriate technicians, subcontractors, or supervisors
  • Input and maintain data in CMMS and Government RMS; update work status, labor hours, materials used, and completion notes
  • Ensure all records meet Government audit and reporting requirements and file/safeguard service reports, asset records, test results, calibration logs, and warranty documents
  • Serve as central point of contact between Project Manager, Government COR, technicians, and subcontractors regarding work status
  • Generate daily/weekly status reports and prepare monthly workload summaries and performance metrics
  • Track labor utilization, overtime, and contract compliance for reporting and validate labor/material hours match CLIN billing requirements
  • Assist with inventory tracking, requisitioning materials, and monitoring vendor deliveries
  • Support Quality Control and Safety documentation by logging deficiencies, corrective actions, and closeout verification
  • Provide data for Contract Deliverables (CDRLs) and assist with Government inspections or audits
  • Record project meetings, distribute meeting summaries, collect and review closeout documents, and maintain project compliance documentation
  • Plan, schedule, monitor, and coordinate project personnel and tasks to ensure on-time delivery
  • Disseminate technical information clearly across communication platforms and independently drive tasks to completion
  • Perform other duties as assigned

Requirements

  • High School Diploma or equivalent
  • At least 4 years of experience in an administrative, facilities, maintenance, or work control role
  • Familiarity with maintenance / operations terminology, work order processes, and preventive / corrective maintenance scheduling
  • Proficiency with Microsoft Office Suite (Excel, Word, Outlook, MS Project, PowerPoint)
  • Experience using a CMMS (e.g., WebTMA, Maximo, Quicx, IWMS, Tririga, Archibus, BUILDER) and Government RMS or GFE-provided platforms
  • Understanding of work classification (emergency, urgent, routine) and PWS-driven timelines
  • Excellent scheduling and project database management skills
  • Must be a U.S. Citizen and able to obtain and maintain up to a Top Secret clearance
  • Ability to travel ~10% for site visits (Spring Lake, NC)
  • Physical ability to walk construction sites, carry up to 25 lbs., climb stairs and ladders, work indoors/outdoors in severe weather, confined spaces, and dust-generating environments; able to wear PPE