FREE ACCESS
5,000–10,000 jobs/day
See all jobs on JobTailor
Search thousands of fresh jobs every day.
Discover
- Fresh listings
- Fast filters
- No subscription required
Create a free account and start exploring right away.
Executive Assistant, Office Manager – Temporary
Chiesi GroupExecutive Assistant providing high-level support to the Senior Vice President in a biopharmaceutical company. Responsibilities include calendar management, meeting coordination, and governance activities.
Core Competencies
Role fitCore Competencies
Use this summary to align your resume positioning with the role.
Demonstrates strong organizational and administrative capabilities, with expertise in managing executive calendars, coordinating meetings, and facilitating communication among stakeholders. Proficient in handling travel logistics and expense management while maintaining confidentiality and professionalism.
Highest-signal resume keywords
Executive Assistant ExperienceFluent ItalianFluent EnglishStakeholder ManagementOrganizational Skills
ATS Keywords
Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills
Calendar ManagementMeeting CoordinationAgenda PreparationPresentation CreationPurchase Requisition ManagementSAP Proficiency
Soft Skills
Problem SolvingProactivityAttention to DetailConfidentialityProfessionalism
Industry Keywords
Administrative SupportOperational SupportInternational EnvironmentLogistics Management
About the role
Key responsibilities & impact- Provide high-level administrative, organizational and operational support to the Senior Vice President, Manufacturing & Engineering and the Global Engineering Leadership Team.
- Manage the calendar of the Senior Vice President, Manufacturing & Engineering.
- Coordinate internal and external meetings, workshops, leadership events and business reviews.
- Prepare agendas, presentations, meeting materials and pre-read documentation.
- Track actions and follow-up activities arising from leadership meetings.
- Support governance activities and facilitate communication across internal and external stakeholders.
- Organize business travel, accommodation and related logistics.
- Manage travel expense reports and related documentation.
- Create and manage Purchase Requisitions (PR) within SAP and coordinate involved activities.
Requirements
What you’ll need- At least 6 months of experience in Executive Assistant, Office Manager, Administrative Coordinator or similar roles.
- Fluent Italian and English
- Ability to manage multiple priorities in a dynamic international environment.
- Strong organizational skills
- Stakeholder Management & Communication
- Problem Solving, Proactivity & Attention to Detail
- Confidentiality, Professionalism & Independent Working
Benefits
Comp & perks- Pension
- Private medical insurance
- Wellbeing programme
- Flexible benefits programme