Administrative Assistant
Cherokee Federal
full-time
Posted on:
Location Type: Remote
Location: United States
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Salary
💰 $80,000 - $85,000 per year
About the role
- Coordinate daily administrative operations, including managing calendars, organizing shared resources, and supporting workflow coordination across the team
- Serve as a central point of contact for incoming requests, ensuring tasks are routed and tracked appropriately
- Monitor ongoing administrative processes and identify opportunities to improve efficiency and organization
- Support leadership and program staff by providing timely access to information, documentation, and operational data
- Schedule and coordinate meetings, conference calls, and virtual events
- Prepare meeting materials including: agendas, presentations, and briefing documents
- Provide logistical support for meetings, including room reservations, setup, and technical coordination
- Document key discussions and distribute meeting summaries and action items
- Maintain files and records in accordance with federal, HHS, CDC, and division policies
- Develop and maintain standard operating procedures (SOPs) and administrative documentation under leadership direction
- Ensure documents and records are organized, accurate, and easily accessible within shared systems
- Coordinate domestic and international travel using CDC and HHS systems
- Prepare and track travel authorizations, vouchers, and supporting documentation
- Monitor travel requests, approvals, and required training to ensure compliance with federal guidelines
- Track and report expenses for reimbursement and program reporting purposes
- Manage correspondence and distribute communications to appropriate personnel
- Support office operations including: monitoring equipment, managing supplies, and coordinating maintenance needs
- Assist with conference coordination, including preparation and tracking of required documentation
- Serve as a liaison for internal communications and operational updates
Requirements
- Bachelor’s degree or equivalent experience
- 3–5 years of administrative or program support experience, preferably in a federal or public health environment
- Experience supporting multiple stakeholders and managing competing priorities
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
- Strong organizational, communication, and problem-solving skills
- Experience supporting CDC or other federal agencies
- Familiarity with federal travel systems and administrative processes
- Experience with records management and document control systems
- Ability to work independently and resolve problems without constant supervision
- Excellent written and verbal communication skills
- Advanced proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
Benefits
- Medical
- Dental
- Vision
- 401K
- other possible benefits as provided
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
records managementdocument controladministrative documentationtravel authorizationsexpense trackingmeeting coordinationlogistical supportstandard operating proceduresworkflow coordinationfederal compliance
Soft Skills
organizational skillscommunication skillsproblem-solving skillsindependencestakeholder managementtime managementattention to detailadaptabilityteam collaborationliaison skills
Certifications
Bachelor's degree