Executive Assistant, Real Estate Experience

Check Off Your List

Remote part-time Executive Assistant supporting real estate clients' needs. Managing communications and administrative tasks while maintaining client relations.

Posted 4/14/2026part-timeRemote • Florida, Maine, Ohio, Texas • 🇺🇸 United StatesMid-LevelSenior💰 $20 per hourWebsite

About the role

Key responsibilities & impact

Assist clients as directed
Maintain client relations and refine internal processes that support COYL and clients
Manage communication between various clients’ upper management and employees, liaising with internal and external executives on projects and tasks
Plan and orchestrate work to ensure the client’s priorities are met, organizational goals are achieved, and best practices are upheld
For real estate/business broker clients: Supervise administrative aspects of home buyer and seller transactions from executed purchase agreement to closing
Review contracts, disclosures, and addendums for accuracy and submit to the broker for file compliance
Act as the primary contact between agents, clients, lender, title officer, and inspectors to ensure a smooth, timely closing process
Monitor and track all contingency deadlines, including inspection periods, loan approval dates, and appraisal contingencies
Open escrow, manage earnest money deposits, and ensure all escrow documents are complete
Input client information into CRM and transaction management software (e.g., DocuSign, SkySlope, Dotloop)
For all clients: Manage the professional and personal needs for various clients
Track detailed records in timekeeping system
Coordinate complex scheduling and extensive calendar management, as well as management of content and flow of information to our virtual clients’ senior executives
Manage, coordinate, and arrange our virtual client’s travel and travel-related activities, including hotel booking, transportation, and meals
Perform administrative and office support, such as typing, dictation, spreadsheet creation, faxing, and maintenance of filing system and contact database
Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with various clients and our company
Organize client communications
Answer phones for clients and relay messages
Plan client events
Respond to all requests within a maximum of 4 business hours
Navigate priorities while multi-tasking
All other tasks as needed

Requirements

What you’ll need

4 years of experience in an administrative role reporting directly to senior management
Experience in real estate support
Experience supporting brokers
Superb written and verbal communication skills
Strong time-management skills and the ability to organize and coordinate multiple projects
Proficiency in Microsoft Office and other office productivity tools, with aptitude to learn new software and systems
Flexible team player willing to do what it takes to get the job done; adaptable and enjoys a challenge
Ability to keep various companies’ confidences
Promptness and a motivated self-starter
Confident and professional phone presence
Available to help with urgent requests

Benefits

Comp & perks

🌐 Worldwide Post a Job Affiliates ❌ Jobs You've Hidden ⭐️ Saved Jobs ✅ Applied Jobs Account Check Off Your List Website LinkedIn All Job Openings 11 - 50 employees 🤝 B2B ☁️ SaaS ⚡ Productivity B2B
SaaS
Productivity Check Off Your List is a company that provides a range of virtual business support services, including bookkeeping, executive assistance, marketing, website management, IT services, and human resources. Their team of US-based virtual support professionals aims to integrate seamlessly into clients' teams, offering tailored services that fit the unique needs of each business. By adopting a pay-what-you-need model, they provide clients access to a comprehensive virtual team, allowing businesses to focus on core activities while Check Off Your List handles administrative tasks. Additionally, they offer a podcast and resources to help businesses streamline processes and achieve growth. Executive Assistant, Real Estate Experience 🔥 24 minutes ago 🐊 Florida, Maine, +2 more states – Remote 💵 $20 / hour ⏱ Part Time 🟡 Mid-level 🟠 Senior 👨‍💼 Executive Assistant Apply Now Find Hiring Managers Customize resume for this job ☆ Save ☑️ Mark as applied ❌ Hide Report problem 📋 Description
Assist clients as directed
Maintain client relations and refine internal processes that support COYL and clients
Manage communication between various clients’ upper management and employees, liaising with internal and external executives on projects and tasks
Plan and orchestrate work to ensure the client’s priorities are met, organizational goals are achieved, and best practices are upheld
For real estate/business broker clients: Supervise administrative aspects of home buyer and seller transactions from executed purchase agreement to closing
Review contracts, disclosures, and addendums for accuracy and submit to the broker for file compliance
Act as the primary contact between agents, clients, lender, title officer, and inspectors to ensure a smooth, timely closing process
Monitor and track all contingency deadlines, including inspection periods, loan approval dates, and appraisal contingencies
Open escrow, manage earnest money deposits, and ensure all escrow documents are complete
Input client information into CRM and transaction management software (e.g., DocuSign, SkySlope, Dotloop)
For all clients: Manage the professional and personal needs for various clients
Track detailed records in timekeeping system
Coordinate complex scheduling and extensive calendar management, as well as management of content and flow of information to our virtual clients’ senior executives
Manage, coordinate, and arrange our virtual client’s travel and travel-related activities, including hotel booking, transportation, and meals
Perform administrative and office support, such as typing, dictation, spreadsheet creation, faxing, and maintenance of filing system and contact database
Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with various clients and our company
Organize client communications
Answer phones for clients and relay messages
Plan client events
Respond to all requests within a maximum of 4 business hours
Navigate priorities while multi-tasking
All other tasks as needed 🎯 Requirements
4 years of experience in an administrative role reporting directly to senior management
Experience in real estate support
Experience supporting brokers
Superb written and verbal communication skills
Strong time-management skills and the ability to organize and coordinate multiple projects
Proficiency in Microsoft Office and other office productivity tools, with aptitude to learn new software and systems
Flexible team player willing to do what it takes to get the job done; adaptable and enjoys a challenge
Ability to keep various companies’ confidences
Promptness and a motivated self-starter
Confident and professional phone presence
Available to help with urgent requests Apply Now 📊 Check your resume score for this job Improve your chances of getting an interview by checking your resume score before you apply. Check Resume Score Similar Jobs Executive Assistant – Founder 🕒 4 days ago Career Hire5 11 - 50 🎯 Recruiter 📚 Education Website LinkedIn All Job Openings Proactive Personal Assistant supporting the founder of Gordon’s Capital Partners on real estate financing projects. Involves client communication, document organization, and transaction coordination. 🇺🇸 United States – Remote ⏱ Part Time 🟡 Mid-level 🟠 Senior 👨‍💼 Executive Assistant Bilingual Executive Assistant – English/Spanish 🕒 5 days ago LauLau Offshore & Nearshore Staffing 51 - 200 🎯 Recruiter 🤝 B2B Website LinkedIn All Job Openings Bilingual Executive Assistant supporting a U.S.-based executive in the mortgage and real estate finance sector. Managing complex tasks within a fast-paced, production-driven environment. 🇺🇸 United States – Remote 💵 $11 / hour ⏱ Part Time 🟡 Mid-level 🟠 Senior 👨‍💼 Executive Assistant 🗣️🇪🇸 Spanish Required Virtual Executive Assistant 🕒 April 2 The Good People Group by Eyal Shani 501 - 1000 Website LinkedIn All Job Openings Virtual Executive Assistant supporting the CEO at a U.S.-based staffing firm. Managing communication, scheduling, and administrative tasks for business operations. 🇺🇸 United States – Remote ⏱ Part Time 🟢 Junior 🟡 Mid-level 👨‍💼 Executive Assistant Executive Assistant – Studio Administrator 🕒 April 1 AJC Freight Solutions 51 - 200 Website LinkedIn All Job Openings Executive Assistant supporting an executive at a professional photography studio. Handling administrative tasks and ensuring excellent client communication in a flexible work environment. 🇺🇸 United States – Remote ⏱ Part Time 🟡 Mid-level 🟠 Senior 👨‍💼 Executive Assistant Executive Assistant – Director of Operations 🕒 March 31 Melanesian Women Today 11 - 50 🤲 Charity 📚 Education 🌍 Social Impact Website LinkedIn All Job Openings Executive Assistant managing various administrative tasks for Wisdom Teeth Guys. Supporting business operations and senior management with a remote working schedule. 🇺🇸 United States – Remote ⏱ Part Time 🟡 Mid-level 🟠 Senior 👨‍💼 Executive Assistant View More Executive Assistant Jobs 🌐 Worldwide Built by Lior Neu-ner. I'd love to hear your feedback — Get in touch via DM or support@remoterocketship.com Search Search Jobs by country Search jobs by city Search jobs by job title Search entry-level jobs Search junior-level jobs Search senior-level jobs Search jobs by tech stack Search jobs by contract type Search remote internships Search remote part-time jobs Remote jobs Anywhere in the World Companies Hiring Anywhere in the World Companies Hiring Sales People Anywhere in the World Companies Hiring Software Engineers Anywhere in the World Resources Advice Tips for finding remote jobs Interview questions and answers Resume examples Cover letter examples Post a job Affiliates Privacy policy Terms of service Job board SEO course AI Apply Copilot OpenClaw job finder Jobs by Country Remote jobs anywhere in the world (Worldwide remote jobs) Remote jobs United States Remote jobs Australia Remote jobs Brazil Remote jobs Canada Remote jobs France Remote jobs Ireland Remote jobs Germany Remote jobs Netherlands Remote jobs Spain Remote jobs UK Popular Jobs Remote data analyst jobs Remote customer support jobs Remote executive assistant jobs Remote marketing jobs Remote product designer jobs Remote product manager jobs Remote project manager jobs Remote recruiter jobs Remote sales jobs Remote software engineer jobs Jobs by Type Remote full-time jobs Remote part-time jobs Remote contract jobs Remote internship jobs Remote entry-level jobs Remote jobs with no experience required Remote junior jobs (1-3 years of experience) Digital nomad jobs Remote jobs with no degree required Freelance remote jobs Temporary remote jobs Remote jobs hiring now Stay at home mom jobs

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Hard Skills & Tools

administrative supportcontract reviewtransaction managementtimekeepingcalendar managementevent planningschedulingCRM managementescrow managementreal estate support

Soft Skills

communication skillstime-managementorganizational skillsflexibilityadaptabilityconfidentialityprofessionalismdiscretionmulti-taskingself-starter