Check Off Your List

Assistant Project Manager – Executive Assistant

Check Off Your List

part-time

Posted on:

Location Type: Remote

Location: Florida • Maine • United States

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Salary

💰 $20 per hour

About the role

  • Report to the Project Manager and Manager of the Executive Assistant team
  • Assist clients as directed
  • Maintain client relations and refine internal processes that support COYL and clients
  • Manage communication between various clients’ upper management and employees, liaising with internal and external executives on projects and tasks
  • Plan and orchestrate work to ensure the client’s priorities are met, organizational goals are achieved, and best practices are upheld
  • Manage the professional and personal needs for various clients
  • Track detailed records in timekeeping system
  • Coordinate complex scheduling and extensive calendar management
  • Manage, coordinate, and arrange our virtual client’s travel and travel-related activities
  • Perform administrative and office support, such as typing, dictation, spreadsheet creation, faxing, and maintenance of filing system and contact database
  • Maintain professionalism and strict confidentiality with all materials
  • Track action items and follow up with the client and internal team members
  • Assist with meeting preparation including agendas, materials, note-taking, and follow-up items
  • Support operational tasks such as CRM updates and workflow coordination
  • Organize client communications
  • Return phone calls and relay messages
  • Plan client events
  • Respond to all requests within a maximum of 4 business hours
  • Navigate priorities while multi-tasking
  • All other tasks as needed

Requirements

  • 4 years of experience in an administrative role reporting directly to senior management
  • Superb written and verbal communication skills
  • Strong time-management skills and the ability to organize and coordinate multiple projects
  • Proficiency in Microsoft Office and other office productivity tools, with aptitude to learn new software and systems
  • Flexible team player willing to do what it takes to get the job done; adaptable and enjoys a challenge
  • Ability to keep various companies’ confidences
  • Promptness and a motivated self-starter
  • Confident and professional phone presence
  • Available to help with urgent requests
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
administrative supportcalendar managementschedulingtimekeepingCRM updatesworkflow coordinationnote-takingevent planningdata entryconfidentiality
Soft Skills
communication skillstime-managementorganizational skillsadaptabilityteam playerprofessionalismmotivationmulti-taskingclient relationsproblem-solving