Care Admin Specialist – Part-Time

Charlie Health

Care Admin Specialist supporting data management and administrative tasks for remote healthcare services. Collaborating with clinical and administrative teams in a fast-paced environment to enhance patient care.

Posted 6/24/2026part-timeRemote • 🇺🇸 United StatesJuniorWebsite

About the role

Key responsibilities & impact

Review and transfer patient data accurately and efficiently between Salesforce and medical records systems. Ensure that all information is entered correctly and in compliance with established protocols and standards.
Maintain patient charts and records, ensuring that all documentation is complete, up-to-date, and organized according to internal guidelines and regulatory requirements.
Enter and update patient information in databases and electronic health records systems as needed. Monitor data integrity and accuracy, identifying and resolving discrepancies or errors promptly.
Provide administrative support to the admissions and clinical teams, including scheduling appointments, organizing meetings, preparing documents, and handling correspondence. Assist with other administrative tasks as assigned.
Performing Attendance for various teams, Admin tasks as assigned, scheduling for various teams, responding to teams inquires supporting them with workflow or tech/questions.
Adhere to compliance standards and regulations, including HIPAA, to protect the privacy and confidentiality of patient information. Follow established procedures for data handling, storage, and disposal.
Collaborate with internal teams, including admissions, clinical, and administrative staff, to ensure seamless communication and coordination of patient care and administrative activities.
Participate in training programs and professional development opportunities to enhance your knowledge and skills in care administration, data management, and compliance practices.

Requirements

What you’ll need

1+ years of relevant work experience
Associate or Bachelor's degree in health sciences, communications, or relevant field
Previous experience in a healthcare or administrative role relating to data operations, data management, or related roles, with a strong understanding of data reconciliation, manual data entry, and data migration processes is a plus but not required
Strong organizational skills and attention to detail, with the ability to manage multiple priorities and deadlines in a fast-paced environment.
Excellent communication and interpersonal skills, with the ability to collaborate effectively with cross-functional teams and stakeholders.
Commitment to maintaining confidentiality and adhering to compliance standards and regulations.
Willingness to learn and adapt to new systems, processes, and procedures.
Knowledge of database systems and tools such as GSheets, Salesforce, and EMRs is a plus.
Availability to work 20-28 hours per week. The hours for this position are Monday-Sunday, working any days of the week you prefer, but need to be available to work either 5 days/week (4) hour shifts, or 4 days/week (5) hour shifts as a minimum requirement.
Some Weekend Availability required - The schedule for the position is you choosing to work 4 days/week (5) hour shifts or working 5/days week (4) hour shifts between Monday-Sunday. Available shifts M-F are either a 8am or 10am MST start time and on Fri/Sat/Sun it can be 6am/8am/10am/12pm MST.

Benefits

Comp & perks

Competitive salary
Flexible working hours
Professional development budget
Home office setup allowance
Global team events

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

data entrydata managementdata reconciliationdata migrationmonitoring data integritypatient data transferdocument preparationscheduling appointmentsadministrative supportcompliance with HIPAA

Soft Skills

organizational skillsattention to detailcommunication skillsinterpersonal skillscollaborationability to manage multiple prioritiesadaptabilitycommitment to confidentialityproblem-solvingtime management