Charity Search Group

Administrative Assistant

• Manage administrative paperwork and approvals related to the Research Foundation of CUNY and CUNY School of Law processes
• Prepare and track reimbursements, purchase requests, and internal documentation
• Draft, process, and monitor independent contractor agreements using established templates
• Ensure required forms and agreements are completed, submitted, and tracked accurately
• Maintain organized administrative records and shared files
• Track deadlines and follow up with internal and external stakeholders to ensure the timely completion of tasks
• Assist with time and leave tracking and submission for CLEAR staff
• Help verify payroll-related documentation and internal financial calculations
• Support transfer of funds and related administrative coordination with the Research Foundation of CUNY
• Maintain logs and spreadsheets to track expenses and administrative activity
• Serve as an administrative liaison with CUNY business and finance offices
• Conduct weekly quality control checks on case intake records and internal data entry
• Ensure intakes and other program data are logged accurately and consistently
• Maintain contact lists, databases, and shared drives
• Provide basic reporting and administrative data support as needed
• Assist with drafting routine correspondence and internal communications (Nice to Have)
• Support scheduling, calendar coordination, and meeting logistics (Nice to Have)
• Provide occasional assistance with Mailchimp or external communications (Nice to Have)
• Help coordinate travel planning and meeting arrangements as needed (Nice to Have)