Chapters Health System

Project Management Assistant

Chapters Health System

full-time

Posted on:

Location Type: Remote

Location: Florida • United States

Visit company website

Explore more

✨ AI Apply
Apply

Salary

💰 $53,623 - $80,436 per year

About the role

  • Assists with evaluation and tracking of enterprise documents and contracts
  • Manages records, manuals, databases, and files; composes and distributes correspondence, announcements, memoranda, spreadsheets, etc.
  • Functions as a liaison between in-house counsel, outside counsel and internal and external customers in a variety of activities, actions and projects.
  • Creates, maintains and manages access for various Smartsheets and SharePoint sites to track enterprise level projects
  • Proactively communicates and collaborates with external and internal stakeholders to analyze information needs and functional requirements for all deliverables.
  • Functions as a liaison between the office of the assigned executives and others by facilitating a variety of activities, actions and projects.
  • Anticipates needs for and provides overall administrative support for the assigned executive(s).
  • Assists with questions and information regarding assigned areas.
  • Analyzes, validates, and tabulates data.
  • Produces complex data reports and manages large volumes of data.
  • Performs other duties as assigned.

Requirements

  • College degree preferred or an equivalent combination of education and experience
  • Minimum five (5) years of experience providing administrative and technical support, preferably within project-driven executive environments.
  • Experience working with advanced features and functionality in Smartsheet required, including linking sheets, creating executive dashboards, tracking dependencies and resource allocation.
  • Expert computer knowledge including SharePoint, word processing, spreadsheet, presentation, and email software such as advanced skill in Microsoft office software (Word, Excel, PowerPoint, Outlook)
  • Highly organized with the ability to successfully manage multiple priorities simultaneously while supporting multiple executives
  • Ability to maintain confidentiality and demonstrate initiative and overall efficiency
  • Excellent interpersonal skills; ability to interact professionally with internal and external key stakeholders while exercising mature judgment in complex, fast-paced environments.
  • Superior written and verbal communication skills
  • Able to perform efficiently and effectively with a high degree of accuracy while meeting deadlines
  • Ability to remain calm and professional in stressful situations and to maintain stability of performance under pressure and/or opposition
  • Ability to work independently analyzing and reviewing contracts and other legal documents
  • Ability to work effectively and professionally with attorneys, secretaries, clients and outside organizations
  • Ability to work with minimal oversight.
Benefits
  • Represents the Company professionally at all times through care delivered and/or services provided to all clients.
  • Complies with all state, federal and local government regulations, maintaining a strong position against fraud and abuse.
  • Complies with Company policies, procedures and standard practices.
  • Observes the Company's health, safety and security practices.
  • Maintains the confidentiality of patients, families, colleagues and other sensitive situations within the Company.
  • Uses resources in a fiscally responsible manner.
  • Promotes the Company through participation in community and professional organizations.
  • Participates proactively in improving performance at the organizational, departmental and individual levels.
  • Improves own professional knowledge and skill level.
  • Advances electronic media skills.
  • Supports Company research and educational activities.
  • Shares expertise with co-workers both formally and informally.
  • Participates in Quality Assessment and Performance Improvement activities as appropriate for the position.

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard skills
data analysisdata reportingdocument managementcontract analysisproject managementadministrative supportresource allocationexecutive dashboard creationdata tabulationconfidentiality maintenance
Soft skills
organizational skillsinterpersonal skillscommunication skillsinitiativeefficiencyjudgmentstress managementindependenceprofessionalismmulti-tasking