Vendor Management Specialist

Chan Zuckerberg Initiative

Vendor Management Specialist at Chan Zuckerberg Initiative providing operational support for vendor contract workflows. Ensuring compliance and timely execution in contract management processes across Central Tech.

Posted 5/9/2026full-timeRedwood City • California • 🇺🇸 United StatesJunior💰 $118,000 - $148,000 per yearWebsite

About the role

Key responsibilities & impact

Execute end-to-end contract workflows including intake validation, drafting support, redlining coordination, approvals, and signature routing
Manage a high volume of vendor contracts, renewals, and amendments while maintaining strong accuracy and adherence to SLAs
Ensure compliance with internal policies, approval thresholds, and contracting playbooks
Track contract status across multiple workflows and proactively follow up to remove blockers and drive timely execution
Maintain clean and accurate contract data across systems (e.g., CLM, SaaS management, and project management tools)
Identify and resolve operational bottlenecks in contract workflows
Support continuous improvement of vendor management processes, templates, and intake mechanisms
Contribute to documentation and standardization of repeatable processes
Serve as a point of contact for routine vendor management requests and contract-related inquiries
Coordinate across Legal, Finance, Security, and business stakeholders to ensure timely execution
Communicate clearly on status, risks, and required actions to stakeholders
Deliver strong internal customer support by ensuring stakeholders receive responsive, transparent, and service-oriented contract management throughout the engagement lifecycle
Assist in tracking vendor usage, renewals, and basic spend insights
Escalate risks or inconsistencies to senior team members when needed

Requirements

What you’ll need

1–3 years of experience in vendor management, procurement, contract operations, or a related operational role
Demonstrated ability to manage high-volume, detail-oriented work with strong accuracy and organization
Familiarity with contract lifecycle processes and systems (e.g., CLM, procurement tools)
Strong task prioritization and time management skills across multiple concurrent workflows
Clear and effective communication skills when working with cross-functional stakeholders
Ability to follow structured processes while identifying opportunities for incremental improvements
Proactive mindset with sound judgment on when to escalate issues or ask for guidance
Comfort operating in a fast-paced, execution-focused environment
Strong customer service skills and mindset

Benefits

Comp & perks

Provides a generous employer match on employee 401(k) contributions to support planning for the future.
Paid time off to volunteer at an organization of your choice.
Funding for select family-forming benefits.
Relocation support for employees who need assistance moving

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

contract managementvendor managementprocurementcontract operationscontract lifecycle processesdata accuracyprocess improvementtask prioritizationtime managementdetail-oriented work

Soft Skills

communication skillsorganizational skillsproactive mindsetcustomer service skillsproblem-solvingcollaborationattention to detailadaptabilityjudgmentresponsiveness