Facilities & Administrative Associate
Chalkboard Ventures
full-time
Posted on:
Location Type: Hybrid
Location: Atlanta • United States
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About the role
- Oversee day-to-day office operations to ensure a clean, organized, and efficient workspace at two locations
- Coordinate building and facilities needs, including communication with property management and building engineers
- Coordinate with office service vendors, such as cleaning, catering, and maintenance
- Maintain organizational systems for office supplies, storage, supply closets, and shared spaces, including maintaining inventory and ordering office supplies, snacks, and beverages
- Support workplace health and safety measures, such as reviewing and maintaining up to date signage, supplies, communications and access privileges
- Schedule and coordinate office catering, events, and in-office meetings
- Oversee office access cards for new hires and departing employees
- Run errands and support special office projects as needed
- Serve as the main point of contact for office-related inquiries and needs
- Support internal communications related to office logistics and events
- Partner with HR and Operations teams to enhance the in-office experience
- Help plan and execute internal events, meetings, and celebrations that support company culture
- Assist with in person and remote meeting scheduling, preparation of materials, identifying and reserving meeting space
- Prepare workplace set up of in-person meetings
- Act as a welcoming presence for employees, clients, and guests, ensuring a positive experience onsite
- Support the coordination of hybrid-work logistics, such as onsite days, team gatherings, conference room assignments, etc
- Handle confidential information with discretion and professionalism
- Anticipate executive and team needs to help keep daily operations running smoothly
- Provide calendar, travel, and expense support and back up to the Chief of Staff and/or agency executive assistants
- Autonomously identify opportunities to enhance office efficiency and organization
- Proactively suggest and implement process improvements for administrative workflows
- Stay informed on best practices for office management and administrative support
Requirements
- 3+ years of experience in office management, administrative support, or similar role
- Strong organizational skills and attention to detail, with the ability to manage multiple priorities
- Excellent communication and interpersonal skills with a professional presence when interacting with executives, clients and guests
- Proficiency with Google Workspace (Docs, Sheets, Calendar, etc.) and/or expense and travel systems preferred
- Must able to: lift, carry and move items and equipment up to 20 pounds, perform physical logistics tasks such as event set up and break down, hanging pictures and objects, etc
Benefits
- Health insurance
- Paid time off
- Flexible work arrangements
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
office managementadministrative supportevent planninginventory managementprocess improvementlogistics coordinationcalendar managementtravel supportphysical logistics
Soft Skills
organizational skillsattention to detailcommunication skillsinterpersonal skillsprofessional presenceproblem-solvingdiscretionproactivityteam collaboration