Project Coordinator
CG Life
full-time
Posted on:
Location Type: Remote
Location: Remote • 🇺🇸 United States
Visit company websiteSalary
💰 $50,000 - $60,000 per year
Job Level
Junior
About the role
- Provide day-to-day administrative support to the project management team.
- Assist with scheduling meetings, preparing agendas, taking notes, and distributing action items.
- Maintain project documentation, including timelines, status reports, and other project artifacts as directed by project leads.
- Support in the setup of new projects in internal systems, ensuring all necessary details are accurate and complete.
- Assist with the execution of simple, low-risk projects (e.g., small-scale deliverables, basic digital updates, or internal marketing initiatives).
- Track progress on assigned tasks, flag risks or delays, and ensure timely communication to project leads.
- Help coordinate cross-team workflows by routing materials, assisting with handoffs, securing approvals, and following up on outstanding items.
- Shadow senior project staff during project planning and client communications to gain hands-on learning experience.
- Support project teams by updating schedules, timelines, and budget trackers.
- Assist with monitoring hours, budget updates, and reporting as directed by project leads.
- Document scope changes and maintain records of project estimates under guidance from senior team members.
- Foster a positive, collaborative team environment by being responsive, proactive, and supportive.
- Communicate clearly and professionally with internal teams, escalating challenges to project leads when necessary.
- Coordinate internal marketing and operational initiatives, supporting leadership in execution.
- Support project leads in preparing client-facing materials, including status reports and follow-up communications.
- Occasionally attend client meetings to take notes, learn expectations, and observe effective communication practices.
- Ensure timely and accurate delivery of project documentation to clients under close supervision.
- Maintain a professional, client-service–oriented approach in all interactions, representing the agency with reliability and attention to detail.
- Learn and apply best practices in client relationship management by shadowing senior team members.
- Learn and apply CG Life’s established tools, templates, and processes to ensure consistency and efficiency.
- Provide feedback on workflows and support the adoption of process improvements.
- Participate in training and mentorship opportunities within the Project Management department.
- Gain exposure to multi-channel marketing campaigns, agency operations, and client management basics.
- Demonstrate curiosity and initiative in learning project management best practices, tools, and industry knowledge.
Requirements
- 0–2 years of experience in project coordination, administrative support, or internships at a marketing or advertising agency.
- An interest in pharma marketing
- Strong organizational skills with the ability to manage multiple tasks and deadlines.
- Detail-oriented with excellent follow-through and documentation skills.
- Proactive problem-solver with a willingness to ask questions and seek guidance.
- Strong written and verbal communication skills, adaptable for different audiences.
- Eagerness to learn in a fast-paced agency environment, with an interest in healthcare/pharma marketing preferred.
- Collaborative, flexible, and positive team player with a growth mindset.
- Proficiency in Microsoft Office Suite; familiarity with project management software is a plus.
Benefits
- Medical, Dental & Vision Insurance. We cover a generous portion of employee contributions
- 401K plan. We invest in present and future you, which is why we offer a generous match and immediate vesting on our plan
- Parental Leave. Generous paid time off for parents to bond with their newest addition
- Professional Development. Each employee has an annual budget to allocate to professional development opportunities. Employees are encouraged to take a workshop, attend a webinar, join associations, and do anything else that will help them grow in their careers.
- And more! We offer flexible time off, life insurance, LTD, a robust employee assistance program, and more!
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
project coordinationadministrative supportdocumentation skillsbudget trackingschedulingnote-takingstatus reportingclient communicationmulti-channel marketingprocess improvement
Soft skills
organizational skillsdetail-orientedproactive problem-solverstrong written communicationstrong verbal communicationcollaborativeflexiblepositive team playergrowth mindsetcuriosity