Project Coordinator
Evolution
Job Level
Mid-LevelSenior
About the role
- Working closely with the Projects & PMO Team Lead and other Project Leaders, you will be required to professionalise and develop CFC’s project management capabilities, with your key stakeholders including the PMO Manager, and senior leaders across the business. Working with a Strategic Business Partner you are responsible for delivery of cross-functional projects in line with their project scope and timeline, adhering to all applicable policies and procedures.
- Given the varied workload of the team and the fast-paced nature of the projects we are involved in, significant organisation and coordination are required to keep us on track in delivering our goals and realising our ambitions.
- As Project Leader you are required to set the standard of excellence for all project team members. You will be responsible for leading stakeholder discussions and utilising this knowledge to define the project scope, timeline and resource needs for all cross-functional projects. All stages of project management will be your core focus, with all elements of each stage being clearly documented, identifying risks and dependencies and introducing methods of managing these effectively.
- You will be required to digest a lot of information and successfully translate this into effective project plans. Your ability to clearly communicate project goals and bring key stakeholders along the journey will be crucial to the role.
- Champion, implement and maintain a series of standardised best practice project management tools and techniques
- Ensure personal and team adherence of all policies and procedures relating to project management
- Determine project scope, timelines, and resourcing needs for all projects, ensuring that your personal understanding of the project is clear and accurate and that you are able to convey this knowledge to the project plan and in relevant stakeholder meetings
- Proactively monitor project needs and lead the project team effectively through planning, allocation and reporting of work in order to ensure successful delivery of the project and its objectives
- Anticipate, mitigate and manage dependencies and risks in support of increased project performance
- Provide mentorship and guidance to project team members
- Create detailed progress reports and present current status and plans in a creative manner to explain and engage with key stakeholders
- Drive decision-making around projects, ensuring that key stakeholders are involved and consulted at the right moments, demonstrating strong judgment in your decision-making ability
- Identify, establish and facilitate working groups to support each project, ensuring the right mix of stakeholders and efficient use of resources
- Manage the correct utilisation of project tools and templates, ensuring project plans are accurately represented and continuously updated as a single source of truth
- Manage an effective relationship with the PMO Manager and other key stakeholders across the business
- Produce clear and accurate minutes of key project meetings (or review those where team member has produced), ensuring actions are well understood and allocated to the most appropriate stakeholder
Requirements
- Proven track record of successfully delivering cross-functional projects of all sizes
- Demonstratable experience with designing and implementing improvements to project management policies and procedures
- Commercial understanding of budgeting, control and strategic planning
- Flexibility, ability to plan and organise, responsiveness, creativity, self-starter
- Organisation and managing multiple priorities
- Excellent communication and presentation skills – written and verbal
- A successful and proven track record in working to tight deadlines in a busy, challenging environment
- Solid understanding of the insurance industry
