Proposal Manager

CetraRuddy Architecture

Proposal Manager coordinating proposal production for CetraRuddy, an architecture and interior design firm. Leading proposal submissions and cross-functional collaboration in a hybrid work environment.

Posted 5/8/2026full-timeNew York City • New York • 🇺🇸 United StatesMid-LevelSenior💰 $90,000 - $105,000 per yearWebsite

Tech Stack

Tools & technologies

Assembly

About the role

Key responsibilities & impact

Lead the coordination and production of all proposal responses (RFPs, RFQs, SOQs, qualifications packages), from initial kickoff through final submission
Build and manage proposal timelines, task assignments, and deliverable schedules for each active pursuit; ensure every deadline is tracked and every contributor knows what is expected of them and when
Run proposal kickoff meetings with the relevant team (principal, project manager, BD Manager, Marketing Manager, and any external consultants), establishing clear roles, deadlines, and expectations for each pursuit
Own the assembly, formatting, and final production of submission documents, ensuring strict compliance with RFP/RFQ requirements including page limits, formatting standards, required written and visual content, and submission protocols
Track status across all active proposals simultaneously, providing regular updates to the Director and flagging risks, bottlenecks, or missed deadlines early enough to course-correct
Coordinate post-submission activity as directed: interview preparation, presentation logistics, leave-behind materials, and debrief documentation

Requirements

What you’ll need

3 to 5 years of experience in proposal coordination, production management, or a comparable deadline-driven project role, preferably in the AEC industry or professional services
Strong writing and editing skills; ability to transform technical, design-oriented content into clear, client-facing language that is both persuasive and accurate
Demonstrated ability to manage multiple concurrent projects without missing deadlines; exceptional organizational skills and attention to detail
Strong interpersonal skills and the ability to coordinate and influence people without direct authority; comfort working across levels from coordinators to firm principals
Proficiency in Microsoft Office (Word, PowerPoint) and Adobe InDesign; ability to produce polished, professional documents
Bachelor’s degree in marketing, communications, English, history, architecture, or a related field

Benefits

Comp & perks

N/A 📊 Check your resume score for this job Improve your chances of getting an interview by checking your resume score before you apply. Check Resume Score

ATS Keywords

✓ Tailor your resume

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools

proposal coordinationproduction managementwriting skillsediting skillsproject managementorganizational skillsattention to detail

Soft Skills

interpersonal skillsinfluence without authoritycommunication skills