Project Coordinator – Industrial/Warehouses

CESO, INC.

Project Coordinator role at CESO coordinating and tracking projects within a civil engineering firm. Empowering teams to fulfill project goals and administrative tasks in a supportive environment.

Posted 4/27/2026full-timeAkron • North Carolina, Ohio • 🇺🇸 United StatesJunior💰 $54,351 per yearWebsite

About the role

Key responsibilities & impact

Track project milestones and project changes and produce updated schedules/documents.
Provides administrative support to project managers and teams throughout all phases of architecture and engineering projects.
Assists in the preparation, tracking, and maintenance of project documentation, including contracts, schedules, reports, and meeting minutes.
Coordinates project communications among internal teams, clients, consultants, and contractors.
Maintains project records and ensures documentation is properly filed, version-controlled, and accessible.
Helps organize, schedule, and attend project meetings, including the preparation of agendas, action items and meeting minutes and distribution of follow-up materials.
Tracks action items and project milestones to support schedule adherence and team accountability.
Coordinate with Project Managers, Clients (as directed by the Project Manager), Subconsultants and team to complete permitting forms as required per project-specific jurisdictional authorities.
Works closely with project teams to ensure deliverables are prepared and submitted according to deadlines.
Assists with compliance tracking, submittal logs, RFIs, and other project-related logs and registers.
Ability to learn and utilize various individual governmental portals for submittals.
Perform other duties as assigned.

Requirements

What you’ll need

High school diploma or General Education Degree (GED) is required.
1 or more years of administrative experience in the AEC industry is preferred.
Notary in State of business is preferred.
Computer skills necessary to enter daily timesheet data and use Microsoft Outlook for email correspondence.
Working knowledge of Microsoft Suite products.
Strong contract administration skills.
Exceptional organizational and communication abilities.
Passion for customer service, eagerness to learn, and problem-solving skills.

Benefits

Comp & perks

Flexible and Hybrid Work Schedule
Paid Time Off – Credited to You 100% Upfront
401K with a Company Match
Rewards and Recognition Program
Training and Development to Foster Professional Growth
Paid Holidays
Medical / Dental / Vision Coverage
Welcome Box
Casual Dress Code
Reimbursement for Professional Licenses
Paid Time Off for Community Team Service Events
Voluntary or Supplemental Short-Term / Long-Term Disability
Employee Assistance Program
Company Paid Bonding and Recovery
Employee Events such as Lunches and Outings to Foster a Positive Work Environment

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

project documentationcontract administrationcompliance trackingschedule adherenceaction item trackingmeeting minutes preparationproject milestone trackingsubmittal logsRFIspermitting forms completion

Soft Skills

organizational abilitiescommunication abilitiescustomer serviceeagerness to learnproblem-solving skills

Certifications

Notary