CES

Bilingual Administrative Assistant

CES

full-time

Posted on:

Location Type: Hybrid

Location: Lombard • Illinois • 🇺🇸 United States

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Salary

💰 $36,000 - $52,000 per year

Job Level

JuniorMid-Level

About the role

  • Greets visitors with a positive, helpful attitude including notifying staff of visitors.
  • Answers and screens primary phone line in a professional manner and directs callers to appropriate extensions.
  • Perform ad hoc administrative tasks to support operations.
  • Assisting with a variety of administrative tasks including copying, faxing, preparing mailings including applying postage to outgoing mail daily.
  • Open, date stamp, and distribute all incoming mail to staff mailboxes.
  • Enter completed and approved CEUs for all Regional ISCs into Paycor software.
  • Assists with maintenance of storage documents and preparation of documents for transfer to off-site secure long-term storage.
  • Responsible for new employee orientation of office supplies, equipment, and basic office procedures.
  • Provide purchase orders to staff with instructions and submit them to Program Director for approval signature.
  • Stock and order office supplies, including paper and copier toner/ink supplies for all Region offices.
  • Contact vendor as needed to schedule copy machine repairs.
  • Maintain schedule of Meetings Rooms and other shared office spaces.
  • Update assigned data fields to be input on Birdseye database.
  • Update the Illinois ROCS data collection system.
  • Prepare, develop, and maintain reports as directed by Program Director.
  • Initiate and complete mandated reporting within required time frame, including development of written reports and any necessary follow-up activities regarding Adult Protective Services (APS), Office of Inspector General (OIG) and Department of Children and Family Services (DCFS).

Requirements

  • High School Diploma or G.E.D. (Required)
  • Associates Degree (Preferred)
  • Minimum two-years’ general office experience (Required)
  • General knowledge about individuals with Intellectual and Developmental Disabilities (Preferred)
  • Ability to read, write and speak proficiently in another language, in addition to English (Required)
  • Ability to proficiently translate documents (Required)
  • Ability to proficiently interpret conversations (Required)
Benefits
  • Flexibility to work from home (after initial training period)
  • 401K Plan with 100% immediate vesting and generous company match
  • Basic life insurance and long-term disability plans provided by agency at no cost to the employee with additional coverages available
  • Excellent affordable health insurance with 5 different options to choose from, all of which offer no copay virtual visits
  • Quality dental, vision, and short-term disability coverages available
  • Generous paid time off (PTO) policy of 32 paid days off annually: includes 20 days PTO, 10 paid holidays plus 2 floating holidays per year
  • Confidential Employee Assistance Program available at no cost
  • Potential for loan forgiveness through the Public Service Loan Forgiveness Program (PSLF)

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard skills
administrative tasksdata entrydocument preparationreport developmentmandated reportingtranslationinterpretationmail handlingpurchase order processingoffice supply management
Soft skills
positive attitudeprofessional communicationorganizational skillsattention to detailcustomer serviceteam collaborationtime managementproblem-solvingadaptabilityinterpersonal skills
Certifications
High School DiplomaG.E.D.Associates Degree