Legal Counsel and Assistant Corporate Secretary

CertKOR AI

Corporate Secretary Assistant managing board activities and compliance processes for Mila, an AI research institute led by Yoshua Bengio. Engaging with stakeholders to ensure governance standards are upheld.

Posted 5/29/2026full-timeMontreal • 🇨🇦 CanadaMid-LevelSeniorWebsite

Tech Stack

Tools & technologies

TypeScript

About the role

Key responsibilities & impact

Prepare and oversee the work of the Board of Directors, its committees and other bodies as determined from time to time, including planning and organizing meetings, preparing and distributing materials, and drafting agendas, minutes, resolutions, and other corporate secretariat documents
Monitor follow-up actions and collaborate on implementing decisions made at Board meetings, ensuring that documents and registers are kept up to date
Ensure the organization’s compliance and accountability (development and implementation of policies, procedures and tools; corporate status of the organization)
Oversee the retention of minute books, archives and all other legal documents related to the organization while ensuring their integrity and compliance
Draft, update and ensure adherence to the organization’s various policies, procedures and programs, in collaboration with multiple teams
Manage the collection and maintenance of conflict of interest declarations from directors, officers, employees, faculty and students
Ensure the organization’s compliance with its legislative, regulatory and contractual obligations, as well as with internal policies and procedures
Anticipate risks of non-compliance and propose solutions to mitigate them
Act as a strategic advisor to senior management and internal teams on governance and compliance matters
Supervise the Coordinator, Legal and Corporate Affairs, in the performance of administrative and clerical duties; establish clear and structured work priorities with them; and ensure ongoing skills development and continuous improvement of practices
Serve as the organization’s Privacy and Personal Information Officer; ensure the policies are updated and applied and that legislative and regulatory requirements as well as internal policies are met; and provide advisory support to teams by issuing appropriate opinions and recommendations
Play an influential and operational management role within the Legal and Corporate Affairs team
Actively participate in the development of the annual action plan for the Legal and Corporate Affairs team.

Requirements

What you’ll need

Be a member of the Barreau du Québec or the Chambre des notaires
Have a minimum of 5 years’ experience as a professional member of one of these two professional orders
High integrity and professional ethics
Demonstrate judgment and show great attention to detail and rigor
Possess excellent communication skills and be able to communicate effectively with senior management and members of the Board of Directors
The following will be considered an asset: knowledge in one or more of the following areas:
Corporate secretariat and governance for non-profit organizations or research institutions
Organizations funded by government grants
Compliance
Be comfortable working within a complex organization involving multiple stakeholders, and be comfortable with ambiguity
Ability to manage multiple complex priorities under tight deadlines
Be bilingual in French and English due to interactions with some of our partners, stakeholders, or members of our English-speaking academic community.

Benefits

Comp & perks

A comprehensive group insurance program (health, dental, disability, life, travel insurance and supplementary coverages)
An employee and family assistance program
Access to a telemedicine service
An annual leave policy offering a base of 20 vacation days from the date of hire
A retirement savings plan with a 4% employer contribution
A generous flexible allowance that enables you to customize your benefits according to what supports your well-being. You can select and combine options that meet your needs, including lifestyle credits, enhanced insurance, additional vacation days and an enriched contribution to the retirement plan
Flexible working hours, summer hours and the possibility of telework
A workplace in the heart of Little Italy, in the trendy Mile-Ex neighborhood, close to public transit
A team of subject-matter experts — passionate and inspiring people
A collaborative and inclusive work environment.

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Applicant Tracking System Keywords

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Hard Skills & Tools

corporate secretariatgovernancecompliancepolicy developmentrisk managementdocument managementminutes draftingagenda preparationlegal document retentionconflict of interest management

Soft Skills

integrityprofessional ethicsjudgmentattention to detailcommunicationcollaborationstrategic advisingprioritizationadaptabilitybilingual communication

Certifications

Barreau du QuébecChambre des notaires