Executive Assistant, CEO, CFO

Ceribell │ Point-of-Care EEG

Executive Assistant providing critical support to Ceribell's CEO and CFO. Manage schedules, travel logistics, and confidential communications in a hybrid work environment.

Posted 4/28/2026full-timeSunnyvale • California • 🇺🇸 United StatesMid-LevelSenior💰 $150,000 - $170,000 per yearWebsite

About the role

Key responsibilities & impact

Manage complex and rapidly changing calendars for the CEO and CFO, ensuring priorities are clearly defined and scheduling conflicts are resolved quickly.
Execute all aspects of domestic and international travel, including flights, accommodations, ground transportation, and detailed itineraries.
Coordinate and manage scheduling for major committee and board meetings and manage DocuSign distribution, as needed.
Process and reconcile expense reports and corporate credit card transactions using platforms such as Emburse/Certify, Concur, or Expensify.
Create, edit, and format professional presentations, reports, and communications using both Google Workspace and Microsoft Office 365.
Handle confidential information with discretion and professionalism while maintaining trusted relationships with internal and external stakeholders.
Track executive deliverables and key initiatives to ensure deadlines are met and priorities remain aligned across the leadership team.
Plan and execute executive meetings, team offsites, and small corporate events, including vendor coordination and budgeting.
Collaborate closely with the People & Culture, Finance, and Legal teams to support organizational initiatives and maintain efficient internal processes.

Requirements

What you’ll need

5+ years of experience directly supporting C-suite executives (CEO, CFO, COO, etc.) Ideally in a high-growth technology or medical device environment.
Demonstrated mastery in calendar management and travel logistics for multiple executives.
Advanced proficiency in Google Workspace (Docs, Sheets, Slides, Calendar, Meet) and Microsoft Office 365 (Word, Excel, PowerPoint, Outlook).
Experience managing expenses and corporate credit cards in Emburse/Certify, or equivalent systems.
Exceptional written and verbal communication skills; proven ability to interface with board members, investors, and physicians.
Strong attention to detail, organizational excellence, and follow-through on deliverables.
Proven discretion handling confidential and sensitive company information.
Experience coordinating Board of Directors logistics or investor communications.
Demonstrated success in event and meeting planning (retreats, off-sites, small corporate functions).
Expert in bottom line and up front communication style, delivering complex updates in concise, actionable formats that minimize the executives cognitive load.
Demonstrated high-output task management.

Benefits

Comp & perks

Performance-based incentive compensation (varies by role)
Equity opportunities
100% Employer paid Health Benefits for Employees
50% - 70% Employer paid Health, Dental & Vision for dependents (depending on plan selection)
100% paid Life and Long-Term Disability Insurance
401(k) with a generous company match
Employee Stock Purchase Plan (ESPP) with a discount
Monthly cell phone stipend
Flexible paid time off
13 Paid Holidays + 3 Company Wellness Days
Excellent parental leave policy
Fantastic culture with tremendous career advancement opportunities
Joining a mission-minded organization!

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

calendar managementtravel logisticsexpense managementevent planningmeeting coordinationpresentation creationreport formattingtask managementconfidential information handlingvendor coordination

Soft Skills

communication skillsattention to detailorganizational excellencediscretionfollow-throughcollaborationprofessionalismrelationship managementproblem-solvingadaptability