Centreville Bank

Accounting Specialist

Centreville Bank

full-time

Posted on:

Location Type: Office

Location: West Warwick • Rhode Island • United States

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Job Level

Junior

About the role

  • Under the supervision of the Accounting Manager, the Accounting Specialist is responsible for organizing and maintaining all accounts payable activities.
  • Obtain and organize invoices and all supporting documentation from variance sources (e-mail, mail, inter-office).
  • Allocate and code invoices to proper general ledger accounts and cost centers in accordance with accounting procedures and the annual budget.
  • Monitor discount opportunities and resolve invoices or payment discrepancies, as applicable.
  • Input invoices into accounts payable software and route electronically to approving managers for timely approval and payment.
  • Communicate effectively with management team regarding billing issues, budget variances, or other issues identified during accounts payable cycle.
  • Issue checks and electronic (ACH) payments, ensuring accurate and timely delivery.
  • Work in compliance with all Federal and State Regulations, and internal banking procedures.
  • Research stale dated outstanding checks, contacting approving manager or vendor when necessary.
  • Process voids/stop payments, reissue checks as needed.
  • Maintain accurate vendor records in accordance with vendor management policy, including vendor names, addresses, 1099 status and payment records.
  • Verify, prepare, print, and distribute 1099’s according to IRS guidelines.
  • Calculate sales tax on applicable invoices.
  • Prepare and submit the quarterly and annual sales tax return.
  • Identify and process prepaid expenses in accounting system.
  • Process and/or review daily general ledger journal entries.
  • Participate in daily and monthly reconciliation process for various general ledger accounts.
  • Prepare routine and ad hoc research and analytic reports utilizing general ledger software and Microsoft Excel.
  • Suggest policy and process improvements.
  • Adhere to the Bank’s privacy and data security policies including but not limited to safeguarding of sensitive information and complying with relevant regulations to protect non-public information.
  • Opportunity to learn continued accounting tasks and grow into a more formalized accounting role over time.
  • Occasional purchasing tasks such as processing supply requests with various vendors.

Requirements

  • Associates degree in accounting, finance or related field or any equivalent combination of training, education and experience that demonstrates the ability to perform the duties of the position.
  • Minimum of one year of accounts payable experience is preferred.
  • General knowledge of Microsoft Excel; proficiency in Microsoft Excel preferred.
  • Working knowledge of Adobe.
  • Prior experience in banking or other financial service industry preferred, but not required.
  • Working knowledge of Banking and General Ledger software is preferred.
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
accounts payableinvoice processinggeneral ledger accountingsales tax calculationvendor managementfinancial reportingjournal entriesreconciliationdata analysispolicy improvement
Soft Skills
communicationorganizationproblem-solvingattention to detailtime management
Certifications
Associates degree in accountingAssociates degree in finance