Centerline Logistics Corporation

Engineering Administrative Coordinator

Centerline Logistics Corporation

full-time

Posted on:

Location Type: Office

Location: Seattle • Washington • United States

Visit company website

Explore more

✨ AI Apply
Apply

Salary

💰 $27 - $29 per hour

About the role

  • Provide operational and administrative support to the Engineering department and its leadership across all Centerline Logistics subsidiaries.
  • Manage calendars, schedule meetings, and assist with basic travel arrangements.
  • Draft, proofread, and distribute internal and external correspondence, memos, and reports on behalf of the Engineering department.
  • Prepare meeting agendas, capture and distribute meeting minutes, and track follow-up action items.
  • Support the Engineering team in maintaining and populating the eMaint CMMS system, including data entry for work orders, planned maintenance tasks, and asset records across the fleet.
  • Assist Port Engineers and CMMS Coordinators with tracking open work orders, maintenance schedules, and equipment history.
  • Assist with the preparation and formatting of CAPEX and maintenance budget documents, variance reports, and executive summaries.
  • Organize and maintain documentation related to drydocking scopes of work, shipyard bids, and project budgets.
  • Maintain organized electronic and physical filing systems for engineering records, vessel documentation, and project files.
  • Assist with the preparation and distribution of engineering policies and procedures.
  • Coordinate with internal stakeholders.
  • Proactively follow up with stakeholders to keep assignments moving without requiring reminders.
  • Support onboarding of new Engineering team members.
  • Take initiative to clarify objectives, identify missing information, and determine next steps with limited supervision.
  • Research answers, anticipate needs, and propose solutions before seeking direction.
  • Use sound judgment to prioritize workload, escalate issues appropriately, and maintain momentum despite ambiguity.

Requirements

  • Three or more years of administrative or coordination experience; experience in a maritime, engineering, or industrial environment strongly preferred.
  • Associate's or Bachelor's degree preferred, or equivalent combination of education and experience.
  • Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint); experience with CMMS platforms (eMaint or similar) a plus.
  • Strong written and verbal communication skills; able to produce clear, professional correspondence and documentation.
  • Highly organized with strong attention to detail and the ability to manage multiple priorities simultaneously.
  • Comfortable working with technical subject matter; willingness to develop familiarity with marine engineering terminology and regulatory frameworks.
  • Demonstrated ability to interpret incomplete information, take action with minimal instruction, and progress work independently while knowing when to seek clarification.
  • Must handle sensitive and confidential information with discretion.
  • Reliable transportation required.
Benefits
  • Medical, Dental, Vision, Life and AD&D options to employees and eligible dependents
  • 401(k) options
  • Disability Insurance
  • Sick pay
  • Vacation pay
  • 10 paid holidays per calendar year (subject to work schedule)
  • Healthcare and/or Dependent Care FSAs available after meeting Company requirements
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
administrative supportdata entrybudget preparationdocument formattingmeeting coordinationreport draftingcorrespondence proofreadingproject documentationwork order trackingmaintenance scheduling
Soft Skills
strong written communicationstrong verbal communicationhighly organizedattention to detailability to manage multiple prioritiesinitiativeproblem-solvingdiscretionindependent workstakeholder coordination
Certifications
Associate's degreeBachelor's degree