Executive Engagement Operations Specialist

Center for Health Care Strategies

Executive Engagement Operations Specialist coordinating executive engagements while tracking requests and preparing briefing materials for leaders at Nemours Children's Health.

Posted 5/16/2026full-timeJacksonville • Florida • 🇺🇸 United StatesMid-LevelSeniorWebsite

About the role

Key responsibilities & impact

Serve as a primary point of coordination for executive engagement requests, supporting structured intake, prioritization, and documentation.
Track engagement requests, timelines, approvals, deliverables, and follow-up actions to ensure commitments are met and expectations are clear.
Support scheduling coordination in partnership with executive scheduling resources, while maintaining awareness of competing priorities and sensitivities.
Ensure alignment between engagement purpose, audience, logistics, and desired outcomes.
Develop comprehensive, concise, and well-organized executive briefing documents to support leadership success before meetings, events, and speaking engagements.
Gather and synthesize information from multiple sources—including internal partners, subject-matter experts, and background materials—into clear, actionable briefings.
Ensure briefing materials reflect appropriate context, key objectives, relevant background, stakeholder profiles, talking points, and logistical details.
Maintain high standards for accuracy, clarity, tone, and confidentiality in all materials.
Maintain systems and tools to track engagement activity, requests, and outcomes over time.
Support timely follow-up after engagements, including documentation of outcomes, next steps, and relationship considerations.
Identify opportunities to improve processes, templates, and workflows that support executive engagement operations.
Work collaboratively with colleagues across the Office of the President, Marketing/Communications, Institutional Advancement, Strategy, and other partners.
Represent the Office of the President with professionalism, discretion, and a service-oriented mindset.
Exercise sound judgment when handling sensitive information, confidential materials, and executive communications.

Requirements

What you’ll need

Bachelor's Degree
More than 3 years of experience in executive coordination, project coordination, operations, communications support, or a related role. Experience supporting senior executives or working in an executive office, healthcare system, nonprofit, or complex enterprise organization is preferred.

Benefits

Comp & perks

Inclusion and belonging guide our strategy and growth.
We are committed to culturally relevant care, reducing health disparities, and fostering an environment where every associate, patient, and family feels supported and valued.

ATS Keywords

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Applicant Tracking System Keywords

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Soft Skills

coordinationcommunicationorganizationcollaborationdiscretionjudgmentsensitivitydocumentationprocess improvementattention to detail

Certifications

Bachelor's Degree