Senior Grants Manager

Center for Civilians in Conflict

Senior Grants Manager ensuring compliance and effective implementation of donor-funded projects for CIVIC. Leading donor reporting, managing audits, and supporting proposal development.

Posted 7/30/2026full-timeBrussels • 🇧🇪 BelgiumSenior💰 €79,680 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates expertise in grants management and donor compliance, with a strong focus on financial acumen and budget monitoring. Proficient in developing high-quality proposals and reports while ensuring adherence to donor regulations and effective communication across teams.

Highest-signal resume keywords

Grants ManagementDonor ComplianceFinancial AcumenProposal DevelopmentEU ECHO Funding

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Hard Skills

Grants ManagementDonor ComplianceBudget MonitoringProposal DevelopmentReport WritingFinancial ReportingRegulatory UnderstandingMulti-Stakeholder CoordinationHumanitarian ProgrammingComplex Grant Management

Soft Skills

Detail-OrientedOrganizedCollaborative MindsetExcellent CommunicationAbility to Manage Competing Deadlines

Tools & Technologies

Grant Management SystemsExcelDocument-Sharing Platforms

Industry Keywords

International NGODonor RegulationsHumanitarian ProgrammingProtection ProgrammingCivilians in Conflict

About the role

Key responsibilities & impact

Ensure full compliance with donor rules and regulations
Act as the focal point for grant contracts, interpreting, disseminating and ensuring clear understanding of donor requirements among CIVIC program and support teams.
Support regular donor communications throughout project implementation.
Lead the coordination, review, and submission of high-quality, well-written, timely narrative and financial reports that meet donor requirements.
Maintain and monitor a reporting calendar to ensure timely submissions across portfolio.
Contribute to the development of concept notes and proposals, working closely with development, program and finance teams.
Support the full program cycle by contributing to design workshops, inception phases, and closeout planning.
Work with the Finance, Program, and Operations teams to monitor grant expenditures and ensure alignment with approved budgets.
Lead and coordinate donor audits and project-specific assessments, ensuring preparedness in collaboration with finance and program teams.
Provide training and support to field and HQ staff on donor compliance and grant management.

Requirements

What you’ll need

Bachelor’s degree required (in international relations, public administration, finance, or related field)
Minimum 7 years of experience in grants management or donor compliance in an international NGO setting.
Proven experience managing complex grants from institutional donors (multiyear, multi country).
Experience contributing to multi-stakeholder (consortium) proposal development and grant management processes.
Familiarity with humanitarian and/or protection programming, ideally related to civilians in conflict.
Experience with EU ECHO and FPI funding compulsory.
Strong understanding of donor regulations.
Excellent writing, editing, and communication skills.
Strong financial acumen and budget monitoring experience.
Detail-oriented, organized, and able to manage competing deadlines.
Proficiency with grant management systems, Excel, and document-sharing platforms.
Collaborative mindset and ability to work across departments and time zones.
Fluency in English and French required; knowledge of another relevant language is an asset.

Benefits

Comp & perks

Health insurance
Flexible work arrangements
Professional development opportunities