Executive Assistant, Market Access

Celcuity

Executive Assistant supporting Chief Commercial Officer and Commercial leadership team at Celcuity. Managing calendars, travel coordination, and organizing team meetings in a biotech company.

Posted 6/5/2026full-timeRemote • 🇺🇸 United StatesMid-LevelSenior💰 $100,000 - $130,000 per yearWebsite

About the role

Key responsibilities & impact

Provide general administrative support to Chief Commercial Officer and some members of the Commercial leadership team
Manage and prioritize calendars for the key members of our senior leadership team, focusing on productivity, urgency, and stakeholder needs
Arrange travel plans, coordinate 'offsite' team meetings and events
Keep internal filing system/folders organized and updated
Organize team meetings including reserving meeting space, hotel, and other logistics
Prepare and submit expense reports for executives according to company policies and procedures
Ensure seamless coordination and follow-up throughout the vendor/consultant contract process, including overseeing the timely routing of documents for signatures, tracking each document to ensure prompt return, verifying the accuracy of all returned documents, and saving them in their designated storage locations
Maintain confidentiality and discretion in handling sensitive information and communications
Assist in the development and organization of support materials for meetings and conferences (e.g. slide decks, presentations, meeting materials, etc.)
Assist with the coordination and execution of special projects and initiatives as directed by our senior leaders
Assist with the purchase order process including submission and ensuring appropriate approvals are secured
Lead onboarding processes for new hires
Understanding and educating team members on company policies (i.e. meal limits, hotel price caps etc.)
Other duties as assigned

Requirements

What you’ll need

Bachelor’s degree
5-7 years of EA experience
Calendar management, meeting organization and heavy travel coordination experience
Proficiency with MS Teams & MS Office (i.e. Word, Excel, PowerPoint, Outlook), Adobe Acrobat, and DocuSign
Excellent at prioritizing and executing multiple projects/tasks with tight deadlines
Proven expertise in written and verbal communication, demonstrating strategic, professional, creative, and succinct communication
Pro-active self-starter able to work independently, effectively problem-solve and prioritize work, anticipating needs of senior leadership
Highly collaborative and able to work effectively with multiple stakeholders
High level of maturity, ability to exercise good judgement, discretion and confidentiality with all tasks
Able to remain organized and focused in a fast-paced, high-performance startup environment
Excellent interpersonal, verbal, and written communication skills.

Benefits

Comp & perks

Health insurance
Dental insurance
Vision insurance
401(k) match
PTO
Paid holidays
Annual performance incentive bonus
New hire equity package

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

calendar managementmeeting organizationtravel coordinationexpense report preparationvendor contract managementonboarding processespurchase order process

Soft Skills

prioritizationexecutive communicationproblem-solvingcollaborationdiscretionjudgmentorganizationfocusself-startermaturity

Certifications

Bachelor’s degree