Project Management Office Administrator

CECO Environmental Corporation

Project Management Administrator managing project documents and procurement activities at CECO Environmental. Ensuring positive cash flow and tracking project milestones for successful execution.

Posted 6/2/2026full-timeAddison • Texas • 🇺🇸 United StatesMid-LevelSeniorWebsite

Tech Stack

Tools & technologies

ERP

About the role

Key responsibilities & impact

Works with Project Management and project managers to capture, review, format, organize and maintain project documents relating to each order.
Tracks project documents from creation through approval to completion; processes and creates end-of-project documentation.
Supports procurement function issuing and following up purchase order as well as ensuring the purchasing flows.
Supports and/or sets up and maintains document control using Excel spreadsheets to track projects.
Formats document control-related documentation and prepares Drawing and Document Transmittals.
Monitors approval status of each project.
Elevates visibility to document status by providing continuous updates via reporting tools and documentation (dashboards).
Creates end-of-project final documentation (MDR’s) for the company and the customer.
Performs supplier procurement and receipt activities for aftermarket parts - issue and receive purchase orders through invoicing, including ERP transactions.
Enters orders and coordinates trade finance instruments, for example bank guarantees.
Works with the project managers to issue the billing cycles based on the major milestones have achieved.
Ensures the projects maintain positive cash flow.

Requirements

What you’ll need

3+ years of experience in Project Management Office (PMO) Administrator, Project coordination, Project Administration or Administrative Support for Project Managers or cross‑functional teams
Associate or Bachelor’s degree in Business, Project Management, or a related field preferred
Proficiency in Microsoft Access, Excel (tracking, reporting), Word, SharePoint required.
Microsoft Power Automate experience preferred.
Prior experience using an ERP system, such as Epicor and Microsoft Dynamics preferred.
Prior experience using Salesforce
Experience in Supporting multiple Project Managers, tracking schedules, action items, risks, and deliverables, and preparing reports, dashboards, or status updates
Excellent organization, prioritization, and communication skills
Ability to work in a fast ‑ paced, high ‑ volume environment
Certified Associate in Project Management (CAPM) Nice to Have, Not Required

Benefits

Comp & perks

We provide a variety of medical insurance plans, with dental and vision coverage
Employee 401(k)
tuition reimbursement
much more

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

project managementdocument controlprocurementreportingtrackingbilling cyclescash flow managementERP transactionsdrawing and document transmittalsfinal documentation

Soft Skills

organizationprioritizationcommunicationability to work in fast-paced environment

Certifications

Certified Associate in Project Management (CAPM)