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Document Controller
CECO Environmental Corporation. Maintain and manage all controlled documents, including procedures, drawings, specifications, manuals, reports, and correspondence.
Tech Stack
Tools & technologiesOracle
About the role
Key responsibilities & impact- Maintain and manage all controlled documents, including procedures, drawings, specifications, manuals, reports, and correspondence.
- Implement and enforce document control processes, templates, naming conventions, approval workflows, and retention standards.
- Receive, review, log, and distribute incoming and outgoing project documentation through the established document control system (DCS).
- Ensure accurate version control and prevent use of outdated documents in operations or project execution.
- Monitor documentation workflows to ensure timely review, approval, and release by responsible stakeholders.
- Track and report document status, outstanding actions, overdue approvals, and quality compliance issues.
- Maintain document registers, metadata, audit trails, and distribution matrices.
- Support teams with generating, revising, formatting, and uploading project documentation.
- Administer the document management system (SharePoint, Aconex, Procore, Meridian, etc.) and provide first-level user assistance.
- Conduct regular audits to ensure compliance with document control procedures and company quality management standards.
- Ensure secure storage and accessibility of documents while protecting confidentiality and restricted access materials.
- Prepare documentation packages, transmittals, submittals, and records for clients, regulatory agencies, and auditors.
- Coordinate with engineers, project managers, procurement, HSE, and operations teams to ensure documentation completeness.
- Support continual improvement initiatives for documentation processes, templates, and digital workflows.
Requirements
What you’ll need- Diploma or Degree in Business Administration, Engineering, Project Management, Information Management, or related field.
- Typically 3–5 years of experience in document control within engineering, manufacturing, construction, oil & gas, or similar technical environments.
- Experience with electronic document management systems (EDMS), such as Aconex, Procore, SharePoint, SAP, Oracle, or similar platforms.
- Strong proficiency in MS Office Suite (Excel, Word, PowerPoint).
- Familiarity with file naming conventions, metadata tagging, and document numbering systems.
Benefits
Comp & perks- Health insurance
- Retirement plans
- Paid time off
ATS Keywords
✓ Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
document controlversion controlmetadata taggingdocument numbering systemsquality complianceaudit trailsdocument managementproject documentationdocument workflowsdocument retention standards
Soft Skills
organizational skillscommunication skillsattention to detailteam collaborationproblem-solving skills
Certifications
Diploma in Business AdministrationDegree in EngineeringDegree in Project ManagementDegree in Information Management